Executive Personal Assistant to CEO

Newtown, PA & Center City Philadelphia
Full-Time or Part-Time (25–35 hours per week)

We are seeking a highly organized, adaptable, and proactive Executive Personal Assistant to provide direct support to our CEO. This role requires flexibility, discretion, and the ability to manage both professional and personal executive needs in a fast-paced, dynamic environment.

This is not a traditional desk-based assistant role. The ideal candidate must be comfortable working across multiple locations and supporting executive-level operations with professionalism and initiative. Additionally, candidates must be comfortable with occasional last minute changes in location or working environment for the day. The CEO maintains high standards and communicates directly. The ideal candidate is confident, adaptable, and able to receive candid feedback with professionalism and maturity.

Location & Flexibility Requirements

This role requires flexibility to commute between:

• CEO's home office

• Newtown retail location

• Philadelphia retail location

• Occasional travel to radio stations, media appearances, and events

Schedule will typically be 4–5 days per week, with flexibility based on executive needs and events.

Key Responsibilities

Executive Support

• Managing priorities and scheduling across multiple locations

• Coordinating tasks with various teams/departments

• Travel planning and logistics

• Following up with daily/weekly tasks that have been assigned to PA or other departments

• Managing priorities and scheduling across multiple locations

• Preparing materials for meetings and events

• Calendar management and meeting coordination

On-Site & Operational Support

• Acting as a physical point person for projects or time-sensitive tasks

• Assisting with store visits and executive walkthroughs

• Coordinating with internal teams as directed by CEO

Event & Media Support

• Occasionally accompanying CEO to radio, media, and promotional appearances as needed

• Managing logistics for events

• Prepping swag and various promotional materials for events

• Acting as liaison with event organizers

Personal Assistance

• Supporting select personal administrative needs

• Managing errands, appointments, or time-sensitive matters

• Maintaining strict confidentiality

Ideal Candidate

• 3+ years experience in executive or personal assistant roles preferred

• Highly organized with exceptional attention to detail

• Comfortable working independently and anticipating needs

• Professional, polished, and confident in public-facing environments

• Flexible schedule and reliable transportation required

• Strong communication skills

• Discreet and trustworthy with sensitive information

What We're Looking For

This role is ideal for someone who:

• Thrives in a fast-paced, ever-changing environment

• Enjoys variety in their day

• Is proactive rather than reactive

• Can pivot quickly between executive, operational, and event-based tasks

• Sees constructive feedback as an opportunity for growth

• Takes ownership and solves problems without being micromanaged

• Values high standards and continuous improvement

As part of the hiring process, Steven Singer Jewelers requires all final candidates to successfully complete a background check. These checks are conducted to help ensure the safety and integrity of our workplace, and to maintain the trust of our clients and team members.

By submitting your application, you acknowledge and agree to the following if offered a position:

• You authorize Steven Singer Jewelers and its designated agents to conduct a comprehensive background investigation, which may include verification of employment history, education, criminal records, credit history (if relevant to the position), and reference checks.

• Any offer of employment is contingent upon the successful completion of the background check.

• Falsification of information or failure to pass any portion of the screening process may result in disqualification from employment or withdrawal of any offer made.

All background results will be kept confidential and used strictly for employment-related purposes, in accordance with applicable federal, state, and local laws.