Executive Personal Assistant
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$165,000–$165,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Billing, Biology, Business Support, Calendar Management, Communication Skills, Conflict Resolution, Continuous Improvement, Detail Oriented, Document Management, Establish Priorities, Executive Assistant Skills , Expense Management, File Maintenance, Fortune 500 Customers, Interpersonal Skills, Legal, Media Placement, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Operational Support, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Reconciliation, Record Keeping, Regulations, Schedule Development, Team Player, Time Management, Travel Planning, Work From Home, Writing Skills
LOCATION
New York, NY
POSTED
Today
Boutique Private Equity firm focused in the media and communications space is seeking a highly skilled Executive Assistant to provide high-level administrative support to the firm's executives and senior leaders. This role requires 5 days on-site form 9am-6pm with reachability after-hours as needed. exceptional organizational skills, discretion, and handling various tasks with limited supervision.
The Executive Assistant will act as a primary point of contact between the executives and internal/external stakeholders, ensuring smooth communication and effective workflow. This individual will also play a key role in anticipating needs, managing competing priorities, and ensuring seamless execution of day-to-day operations. This position requires a high degree of competence, adaptability, and the ability to work collaboratively with colleagues at all levels of the organization. The ideal candidate will be able to anticipate needs and take initiative, demonstrating proactivity and a forward-thinking mindset.
Key Responsibilities:
- Calendar Management: Schedule and manage the executives' appointments, meetings, and events. Coordinate with other team members to ensure alignment of schedules and priorities, proactively manage scheduling conflicts and shifting demands., and follow up on action items as needed.
- Email and Communication: Screen, prioritize, and respond to emails promptly. Maintain clear and efficient communication channels.
- Travel Arrangements: Plan and coordinate complex travel arrangements, including flights, accommodations, and itineraries. Ensure that all travel plans align with the executive's schedule and preferences and be able to adjust plans in real time as needed.
- Document Management: Organize and maintain documents, files, and records, ensuring easy access to important information and data.
- Expense Management: Manage and reconcile expense reports, invoices, and reimbursements for the executives. Maintain accurate records of expenses.
- Stakeholder Liaison: Act as a liaison between the executives and internal/external stakeholders, such as portfolio company executives, partners, and team members. Handle inquiries and requests professionally.
- Confidentiality: Maintain the utmost discretion and privacy when dealing with sensitive information and matters.
- Prioritization: Serve as gatekeeper. Help the executives prioritize tasks and manage their time effectively. Identify and address urgent matters promptly.
- Continuous Improvement: Suggest and implement process improvements to enhance the executives' productivity and efficiency.
- General Administrative Support: Assist with additional administrative duties and special projects as needed, contributing to team operations and supporting evolving business priorities.
Qualifications and Experience:
- Bachelor's degree preferred.
- Proven experience as an executive assistant or in a similar administrative role.
- Proficiency with MS Office (Word, Excel, Outlook, PowerPoint).
- Must operate with a sense of urgency.
- Strong sense of responsibility and capacity to complete tasks swiftly and accurately with minimal supervision.
- Ability to anticipate needs and take initiative.
- Excellent written and verbal communication skills.
- Exceptional organizational and time-management abilities.
- Strong attention to detail and problem-solving skills.
- Ability to handle multiple tasks simultaneously and work under pressure.
- Discretion and professionalism when dealing with sensitive information.
- Adaptability and a willingness to learn and grow in the role.
- Team-oriented attitude.
- Demonstrates a "no task is too big or too small" mindset.
- Strong interpersonal skills and the ability to work effectively with diverse personalities.
Compensation & Benefits:
- Base up to 165K + Bonus
- Great benefit packages through Aetna
- 3 weeks summer working remote
- Free lunch everyday
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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