Executive Personal Assistant
Lorraine Lee Estate Staffing
Hobe Sound, FL
Executive Personal Assistant (In-Office)
Location: Hobe Sound, FL
Schedule: Monday–Friday | In-Office
Reports To: CEO
About the Role
The company is a high-touch, design-forward corporate gifting and branding company experiencing continued growth. We are seeking a highly organized, extremely reliable, detail-obsessed Executive Personal Assistant to support the CEO, manage daily office operations, and assist with sales coordination.
This role is the operational backbone of the company. You will be responsible for keeping the office running seamlessly, supporting sales workflows and ensuring the CEO’s time, priorities, and execution stay focused and efficient.
This is not a hybrid role. In-office presence, reliability, and follow-through are non-negotiable.
Key Responsibilities
Office & Operations Management
Own day-to-day office operations to ensure a smooth, calm, and well-organized environment
Maintain office supplies, sample inventory, incoming deliveries, and outgoing shipments
Manage shipping, receiving, and coordination with UPS/FedEx
Oversee sample room organization, inventory tracking, and returns
Track production timelines, follow up on open orders, and flag issues early
Support warehouse coordination as needed (kitting, labeling, packing support during peak periods)
Sales & Client Support
Maintain order trackers, sales trackers, and internal reporting documents
Assist with client presentations, proposals, and sales materials with guidance from the CEO
Process company store orders and support fulfillment coordination
Communicate tracking details and timelines clearly and accurately
Perform margin calculations using pre-built tools
Coordinate vendor quotes, samples, and timelines
Executive Assistant to the CEO
Provide direct, day-to-day administrative and operational support to the CEO
Manage scheduling, priorities, follow-ups, and special projects
Handle sensitive information with discretion and professionalism
Assist with occasional personal or business-related errands that support CEO efficiency
Act as a trusted execution partner — taking direction clearly and delivering without repeated reminders
Who You Are
Hyper-organized, detail-oriented, and process-driven
Exceptionally reliable you do what you say you’ll do, every time
Comfortable taking direct direction and executing independently
Calm under pressure and able to juggle multiple priorities without chaos
Tech-savvy with Google Workspace; familiarity with QuickBooks and project management tools a plus
Professional, polished communicator (written and verbal)
Willing to be fully present and hands-on in an in-office role
Thrives in a fast-paced, growing company where no two days look exactly the same
Compensation & Benefits
Salary: $65,000 - $80,000 *depending on experience
Paid Time Off: 2 weeks paid vacation
Vacation Blackout Periods: June & July
Health / Vision / Dental Insurance: 50% employer-covered
Holidays: 10 paid U.S. holidays
Stable, long-term role with a growing founder-led brand
This role is ideal for someone who:
Loves structure, systems, and details
Enjoys being the person who “keeps everything running”
Values consistency, clear expectations, and in-person collaboration
Wants to grow long-term with a creative, entrepreneurial business
Contingencies of Employment
This offer of employment is contingent upon the successful completion of a background screening, verification of eligibility to work in the United States, and confirmation of a clean driving record. Employment is also contingent upon adherence to the Company’s Drug-Free Workplace Policy. The Company reserves the right to withdraw or terminate employment if any information provided is found to be inaccurate or if the results of any screening do not meet Company standards.