Executive Personal Assistant For a Private Principal

Executive Personal Assistant for a Private Principal

In-person, Upper East Side

We are seeking a sharp, hardworking, and highly motivated Executive Personal Assistant to support a private principal in a fast-paced, dynamic environment. This role is ideal for a tenacious go-getter who thrives on variety, loves solving problems, and is ready to step into a polished, high-touch support position.

This is an in-person role based in a fully equipped private office within the principal's Upper East Side residence. Five days per week. This is not a hybrid/remote role.

The ideal candidate is proactive, eager to learn, comfortable navigating change, and confident making decisions independently with good judgment. You should genuinely enjoy being helpful, staying two steps ahead, and creating order out of complexity.

Responsibilities

Manage and organize the principal's evolving calendar; anticipate needs and identify potential conflicts early

Support travel coordination for the principal and family, with a strong eye for logistics and detail

Coordinate reservations, appointments, events, dinners, and outings; ensure all preparations are complete and running smoothly

Assist with gifting, correspondence, and special projects with a refined sense of presentation

Run errands; manage mail, packages, and returns

Communicate clearly with the household and support teams to maintain alignment and efficiency

Use a provided PC and MS Office Suite with proficiency

Serve as a polished, professional gatekeeper, ensuring privacy and security

Take on additional tasks as needed with a positive, can-do attitude

Qualities

Experience as an EA, PA, chief of staff assistant, or similar support roleprivate-household or high-level executive support experience preferred

Strong references demonstrating reliability, discretion, and strong interpersonal skills

Skilled with PC and MS Outlook; comfortable managing layered, shifting calendars

Resourceful, adaptable, and steady under pressure

Enthusiastic about a dynamic environment with last-minute changes

Detail-oriented while maintaining awareness of the bigger picture

Warm, mature communication style and high emotional intelligence

Polished, understated, professional presentation

Excellent communicator who provides timely updates

Fully committed to an in-person role, five days per week on the Upper East Side

24/7 mindset to acknowledge after-hours requests; occasional urgent action required

Willingness to receive and adapt to feedback

Deep respect for privacy and confidentiality

Strong familiarity with NYC and ability to navigate efficiently

Compensation and Benefits

Base Salary: $140,000 to $160,000, based on experience

Benefits package includes fully paid healthcare (for you and your dependents), 401(k), an annual discretionary bonus, PTO, paid holidays, life insurance, etc.

Daily lunch provided

NDA: A non-disclosure agreement is required

To Apply: Please apply at www.mahlermatch.com for consideration; please include your compensation requirements and a cover letter expressing your interest. Qualified applicants will be contacted. Immediate interviews available.

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