Executive Coordinator & Personal Assistant

Our client is seeking a proactive, high‑capacity Executive Coordinator/Personal Assistant/Chief of Staff to support the Founder/CIO of a growing investment organization. This is a high‑impact role combining executive support, personal support, and chief‑of‑staff‑style responsibilities. It requires exceptional judgment, strong organizational skills, and the ability to operate with autonomy while helping establish structure, systems, and operational rhythm. Hours are 7:30/8:00am-4:30/5:00pm. The position is fully onsite five days per week in mid-town.

Key Responsibilities:

• Maintain a rolling 24-48-hour view of priorities, meetings, and deliverables to keep the Founder on track
• Support investment and research workflows by preparing materials, summarizing information, capturing action items, and organizing notes and follow‑through
• Serve as an accountability partner by helping design, refine, and maintain scalable systems and processes to support decision‑making
• Create dashboards, trackers, or single‑pane‑of‑glass views for projects, priorities, and workflows
• Plan and support firmwide initiatives including systems building, operations support, and internal organization
• Own office cadence including ordering lunch, managing supplies, and acting as an enthusiastic culture‑carrier for the firm
• Build structure and intentionality into personal scheduling and coordinate personal travel, family vacations, home‑related projects, and vendor communication for household needs

Qualifications:

• 3-5+ years of experience in a fast‑paced finance, consulting, investing, operations, or chief‑of‑staff‑style function
• Strong written and verbal communication skills
• Exceptionally organized with excellent attention to detail
• Ability to manage competing priorities and switch contexts quickly
• High emotional intelligence and ability to "see the question behind the question"
• Tech‑savvy with strength in structuring systems, workflows, and operational processes
• Curious, energetic, proactive, and able to operate independently
• Growth‑oriented with strong professional maturity; degree highly preferred

Compensation/Benefits:

• Up to $200K base + guaranteed bonus
• Medical and dental benefits with employee contribution
• PTO package
• 401(k) with match
• Free lunch daily
• Regular team social events

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)