Executive Assistant
Jobot
Winter Park, FL
JOB DETAILS
SALARY
$25–$29 Per Hour
SKILLS
Administrative Skills, Adobe Acrobat, Business Administration, Calendar Management, Communication Skills, Consulting, Customer Support/Service, Detail Oriented, Establish Priorities, Executive Assistant Skills , Interpersonal Skills, Legal, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Performance Management, Plan Meetings, Problem Solving Skills, Schedule Development, Social Media, Technical Presentation, Telephone Skills, Time Management, Travel Planning, Writing Skills
LOCATION
Winter Park, FL
POSTED
3 days ago
This Jobot Consulting Job is hosted by: David Hyon
Are you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume.
Salary: $25 - $29 per hour
A bit about us:
We are a well established Engineering Firm located in Winter Park FL off of Park Avenue.
Why join us?
Great Benefits
Join a well established team who is invested in your growth, development and continued success
Rewarding work and responsibilities
Excellent culture and peers
Job Details
Job Details:
As a Executive Assistant in the Engineering industry, you will play a crucial role in streamlining the executive’s day-to-day operations. This is a dynamic role that requires a high level of professionalism, initiative, and flexibility. The ideal candidate is a strategic thinker with excellent communication skills and the ability to manage complex schedules and tasks. The position will require you to work closely with the executive team, internal staff, clients, and other key stakeholders.
Responsibilities:
- Provide high-level administrative support to the executive team by managing an active calendar of appointments, arranging complex and detailed travel plans, itineraries, and agendas.
- Facilitate strategic communications, including drafting correspondence and other communications as directed.
- Announce new initiatives to the team and coordinate the execution of these initiatives.
- Plan, coordinate, and ensure the executive's schedule is followed and respected. Provide a "gatekeeper" and "gateway" role for direct access to the executive's time and office.
- Set up and plan meetings, including logistics, agendas, and follow-up actions. Attend meetings and take detailed minutes as needed.
- Handle incoming calls professionally and route them appropriately.
- Coordinate appointments and manage the executive’s calendar effectively, including the scheduling and organization of regular and ad hoc meetings.
- Prepare and format technical reports and presentations, ensuring they are accurate, well-written, and visually appealing.
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
Qualifications:
- Associates or Bachelor’s degree in Business Administration, Engineering, or related field preferred.
- Minimum of 3 years of experience as an Executive Assistant reporting directly to senior management, experience in the engineering industry is a plus.
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Expert proficiency in Microsoft PowerPoint and Word, with the ability to quickly learn new software and tools.
- Exceptional communication skills, with a proven ability to handle sensitive matters with integrity and discretion.
- Ability to work under pressure and meet tight deadlines.
- Excellent problem-solving skills, with a proactive approach to resolving issues before they arise.
- Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
- Must be flexible and able to work outside of normal working hours when required.
- Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners.
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response.
If you are a dedicated, organized, and proactive individual with a passion for the engineering industry, we would love to hear from you. Apply today to join our dynamic team.
Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
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About the Company
J
Jobot
Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.
Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection. As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).
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COMPANY SIZE
100 to 499 employeesINDUSTRY
Staffing/Employment Agencies
FOUNDED
2018
WEBSITE
http://www.jobot.com