Executive Assistant
Beacon Hill
Waltham, MA
This is a temporary, onsite administrative role within a higher education institution, supporting the Dean of Students office at a campus location in Waltham, MA. The position is 35 hours per week, Monday through Friday from 9:00 AM to 5:00 PM with a one-hour break, and is expected to last 12 weeks with strong potential to extend. Pay is $30/hour. The role supports a fast-paced, student-facing environment, with an ideal start date of Tuesday, March 10.
Job Responsibilities
- Manage the Dean of Students' calendar, meetings, and complex scheduling across multiple campus constituencies
- Coordinate and respond to inquiries received through the office's general email account and phone line
- Provide guidance to students, families, faculty, and staff navigating sensitive and urgent situations
- Support administrative functions including purchasing, invoice processing, receipt management, and purchasing card reconciliation
- Oversee daily office operations such as answering calls, greeting visitors, processing paperwork, and distributing mail and packages
- Assist with meeting planning, agendas, weekly updates, and year-end reports
- Provide event planning support, including space coordination, catering, publicity, A/V setup, and presentation preparation
- Help design and produce office communications and publications such as invitations, posters, and brochures
- Perform additional administrative duties as assigned
Candidate Qualifications
- Outstanding verbal and written communication skills with the ability to interact effectively with diverse populations
- Proven ability to handle sensitive and confidential information with professionalism and discretion
- Experience supporting senior administration, preferably in a higher education environment
- Strong problem-solving skills and the ability to navigate complex situations independently
- Excellent organizational skills with the ability to prioritize and multitask accurately in a fast-paced setting
- High proficiency in Microsoft Office and the ability to quickly learn and support new software systems
- Comfort working in a collaborative, high-volume office environment with frequent visitors
Qualified and interested candidates are encouraged to apply today for immediate consideration.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please
or copy and paste the following link into an open window in your browser:Completion
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)