Executive Assistant

Make an Impact Where It Matters Most

Are you highly organized, people-focused, and energized by a fast-paced environment? Do you enjoy supporting leadership while also creating meaningful experiences for seniors and their families? Via Elegante Assisted Living is seeking a dynamic Executive Assistant to support our Executive Director. If you thrive in a role where no two days are the same - and where your work truly makes a difference - we'd love to meet you.

What You'll Do

Administrative Support

• Provide direct administrative support to the Executive Director

• Manage front desk operations, phones, emails, and visitor coordination

• Maintain organized records, billing support, and compliance documentation

• Assist with resident admissions and onboarding paperwork

• Coordinate transportation scheduling and provider communication

• Support financial tracking, deposits, and documentation submission

• Assist with special projects and community initiatives

Resident Services Coordination

• Respond to resident and family inquiries with professionalism and warmth

• Support new resident move-ins and room transfers

• Conduct community tours for prospective families

• Monitor care-related communication and documentation

• Help maintain a safe, welcoming, and organized environment

Activities & Engagement Support

• Assist in planning and coordinating life enrichment programs

• Support group activities, outings, and dementia-friendly engagement

• Help maintain the monthly activities calendar

• Ensure activity spaces and supplies are organized

• Encourage resident participation and social connection

What We're Looking For

• High School Diploma or GED required

• Experience in senior living, healthcare, hospitality, or administrative coordination preferred

• Strong organizational and multitasking skills

• Confident communicator with a warm, professional demeanor

• Proficient in Microsoft Office and digital systems

• Ability to manage multiple priorities and meet deadlines

• Valid Arizona Driver's License (or ID)

• CPR/First Aid certification (or ability to obtain)

• Ability to work occasional evenings, weekends, or holidays as needed

• Arizona Memory Care Certificate

Most importantly, we're looking for someone who is compassionate, dependable, and passionate about serving seniors.

Why Join Via Elegante?

• Meaningful work in a mission-driven environment

• Supportive leadership team

• Opportunities to grow professionally

• Positive, team-centered culture

• A chance to truly impact residents' daily lives

At Via Elegante, we believe excellence is in the details - and that the right team members make all the difference.

Clear background check and drug screening