Executive Assistant to the Vice President of Instruction

Here’s how you will support our mission

The Executive Assistant to the Vice President for Instruction (VPI) serves as a critical partner in ensuring the smooth operation of the Office of Instruction and supporting the College’s core mission of teaching and learning. This position provides high-level administrative, organizational, and technical support to the VPI and acts as a central point of coordination for communication, scheduling, projects, and initiatives impacting Deans, Directors, faculty, and students.

In addition, the Executive Assistant manages a wide range of complex and confidential tasks, assists in the planning and execution of collegewide initiatives, and ensures timely progress on strategic priorities. This position requires a proactive, detail-oriented, and collaborative professional committed to fostering efficiency, clear communication, and student-centered decision-making. 

This position reports directly to the Vice President for Instruction.

The salary range for this position is $73,012- $80,706.

This position is receiving applications until April 19, 2026 at 11:59 PM PST. The College will conduct initial interviews with selected candidates via Zoom and will conduct on-campus interviews with finalists.

Primary Responsibilities

• Maintain VPI's calendar; establish priorities and agendas, arrange appointments, itineraries and travel as assigned; arrange and coordinate meetings; keep appropriate individuals informed of itineraries and appointments;
• Utilize current technology applications in carrying out responsibilities: assemble, prepare and distribute meeting agendas, minutes and supplemental materials (attend meetings as appropriate); maintain personal and departmental electronic files; maintain committee and department websites; and update College website as applicable;
• Exercise discretion and maintain confidentiality in carrying out responsibilities; take initiative in problem-solving; independently handle sensitive situations using tact and diplomacy; and use initiative to ensure matters requiring attention are handled appropriately; and work effectively in stressful situations meeting expected deadlines;
• Compose letters, emails, and reports from brief instructions, notes or on own initiative using extensive knowledge of grammatical composition; determine most appropriate layout, format, arrangement and other related details;
• Screen incoming calls, mail, personal inquiries and other relevant matters; receive and respond to public inquiries tactfully and constructively, evaluating relative importance of each; research and assemble required information for response; answer routine matters and refer others to appropriate persons;
• Compile data from a variety of sources and prepare summary reports as directed; utilize computer software to effectively obtain and calculate data as well as create and develop reports; calculate and tabulate data in accordance with established formulas; post and balance accounts as required;
• Co-facilitate coordination, planning and execution of annual collegewide Welcome Week programming; and
• Assist the VPI in monitoring progress on organizational priorities, budgets, grants and managing projects, encouraging cross-departmental collaboration;
• Act as the ombudsperson for the Grade Appeal and Student Complaint Processes; track steps and timelines in each process; keep accurate records of both processes; 
• Perform related duties as assigned.

Required Qualifications

• Bachelor's degree from an institutionally accredited college or university;
• Two (2) years of progressive administrative/secretarial experience;
• Experience working in position(s) demonstrating high-level administrative support skills, including the ability to take responsibility, display initiative, and make independent decisions; and
• In-depth computer proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); proficiency in the use of other office equipment and software.

PREFERRED QUALIFICATIONS:

• Master's degree from an institutionally accredited college or university; and
• Experience working in a higher education setting.

CBC is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage people of all backgrounds to apply.