Executive Assistant to Senior Leadership
World Choice Investments
Pigeon Forge, TN
Executive Assistant to Senior Leadership
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to our senior leadership team. The ideal candidate is a master of logistics and a strong communicator who thrives in a fast-paced environment.
In this role, you will be the "right hand" to our executives, managing multiple priorities with poise, handling confidential information with absolute discretion, and ensuring the daily operations of the office run seamlessly.
Key Responsibilities
As a core member of our support team, your duties will include (but are not limited to):
- Calendar & Meeting Management: Coordinate complex schedules, schedule meetings across multiple time zones, and proactively prepare agendas to ensure leadership is briefed and ready.
- Travel Coordination: Arrange comprehensive travel, accommodations, and detailed itineraries, providing "door-to-door" support for business trips.
- Documentation & Reporting: Prepare high-quality reports, PowerPoint presentations, and internal documents.
- Project Liaison: Assist with project coordination and follow up on key initiatives to ensure deadlines are met and stakeholders are aligned.
- Communication: Support internal and external communications, acting as a professional gatekeeper and point of contact for the executive office.
- Event Planning: Coordinate special events, company functions, and off-sites from conception to execution.
Qualifications & Requirements
The successful candidate will demonstrate a blend of technical proficiency and soft skills:
- Experience: At least three (3) years of experience in an administrative support role, preferably supporting senior-level management.
- Technical Skills: Proven proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
- Discretion: A proven track record of handling sensitive and confidential information with the utmost integrity.
- Communication: Exceptional written and verbal communication skills.
- Organization: Superior multitasking abilities and a "no task is too small" attitude.
Why Join Us?
This is a pivotal role where your contributions directly impact the efficiency and success of our leadership team. We value proactive thinkers who can anticipate needs before they arise and who take pride in creating a smooth, professional office environment.
Benefits offered:
- Paid time off
- Health insurance
- Dental insurance
- Healthcare spending or reimbursement accounts, such as HSAs or FSAs
- Other types of insurance
- Retirement benefits or accounts
- Employee discounts
- Flexible schedules