Executive Assistant to Global IT Executive
Resolution Technologies
Atlanta, GA
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JOB DETAILS
SALARY
$55,000–$80,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Budget Management, Budgeting, Cadence, Calendar Management, Communication Skills, Conflict Resolution, Contract Approval, Cross-Functional, Data Analysis, Decision Support, Detail Oriented, Documentation, Establish Priorities, Executive Assistant Skills , Executive Relationships, Expense Tracking, Finance, Financial Control, Follow Through, Forecasting, Investment Management, Leadership, Legal, Metrics, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Multitasking, Onboarding, Operational Strategy, Operational Support, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Procurement Management, Project Tracking, Project/Program Coordination, Project/Program Management, Purchasing/Procurement, Reporting Dashboards, Risk Analysis, Storytelling, Technical Leadership, Technical Support, Time Management, Writing Skills
LOCATION
Atlanta, GA
POSTED
19 days ago
Focus: Project Portfolio Support & Procurement Lead
Executive Assistant Position Summary
The Executive Assistant to the Global Technology Executive provides high-level administrative, operational, and strategic support to enable the effectiveness of the global technology organization. This role goes beyond traditional executive assistance, serving as a trusted partner to the Executive with direct responsibility for project portfolio coordination, technology procurement leadership, and cross-functional communication.
The ideal candidate demonstrates a strong sense of urgency, exercises exceptional judgment and confidentiality, and possesses advanced Microsoft Office skills, particularly in Excel and PowerPoint, to support executive decision-making and enterprise-wide initiatives.
Executive Assistant Key Responsibilities
Executive & Strategic Support
- Provide proactive, high level administrative support to the Executive, including calendar management, meeting coordination, and preparation of executive materials
- Anticipate needs, prioritize competing demands, and act with urgency in a fast-paced, global environment
- Handle highly sensitive and confidential information with discretion and professionalism
- Serve as a trusted liaison between the organization and internal/external stakeholders
- Establish disciplined, proactive calendar management, optimizing the Global Executives time through strategic prioritization, preparation, and conflict resolution across multiple time zones
- Support the Global Technology Project Portfolio by tracking initiatives, milestones, dependencies, risks, and deliverables
- Maintain and manage portfolio dashboards, reports, and executive summaries using Excel and PowerPoint
- Coordinate portfolio reviews, governance meetings, and leadership updates
- Partner with project managers and technology leaders to ensure timely, accurate reporting and follow-through
- Act as the primary point of coordination for technology procurement activities on behalf of the organization
- Manage purchase requests, vendor onboarding, renewals, and contract documentation in collaboration with Finance, Legal, and Procurement teams
- Track budgets, forecasts, and spend using Excel based models and reporting tools
- Ensure procurement processes are followed efficiently while meeting business urgency
- Prepare clear, concise, and professional executive communications, presentations, and reports
- Facilitate effective communication across global, cross functional teams
- Represent the Organization with professionalism, responsiveness, and credibility
- 8-10 years of experience supporting senior executives, preferably in a technology or global corporate environment
- Demonstrated experience supporting project portfolios and/or procurement processes
- Exceptional organizational skills with a proven ability to manage multiple priorities under tight deadlines
- High level of integrity with demonstrated ability to maintain strict confidentiality
- Advanced proficiency in Microsoft Office, with particular strength in:
- Excel (tracking, reporting, formulas, data analysis)
- PowerPoint (executive-level presentations, storytelling, visual clarity)
- Strong written and verbal communication skills
- Detail-oriented with excellent follow through and accountability
- Strong sense of urgency and ownership
- Highly professional, discreet, and trustworthy
- Confident communicator who can interact effectively with senior leaders
- Proactive, resourceful, and solution-oriented
First 30 Days: Orientation and Foundation
- Establish a trusted working relationship with the Executive and key members of the technology leadership team
- Demonstrate full understanding of Global Executives priorities, operating rhythm, and decision-making cadence
- Independently manage calendar, meetings, and communications with accuracy and responsiveness
- Gain working knowledge of the global technology project portfolio, key initiatives, and governance processes
- Learn and adhere to all confidentiality, procurement, and financial control requirements
- Produce accurate, timely meeting materials and executive communications using Excel and PowerPoint
- Independently coordinate project portfolio reporting, including dashboards, timelines, and executive summaries
- Deliver consistent, high-quality portfolio updates that require minimal revision from leadership
- Take ownership of technology procurement coordination, including tracking requests, approvals, and renewals
- Establish reliable Excel-based tracking for spend, contracts, and procurement status
- Proactively identify risks, gaps, or delays within the project portfolio or procurement processes and escalate appropriately
- Demonstrate a strong sense of urgency through timely follow-up and issue resolution
- Operate as a trusted extension of the Global Executive, anticipating needs and driving follow-through without prompting
- Provide clear, executive-ready visibility into the technology project portfolio, enabling informed decision-making
- Improve efficiency and clarity in portfolio and procurement reporting through refined templates or processes
- Ensure procurement activities are well-documented, compliant, and aligned with budget expectations
- Deliver polished executive presentations and communications with consistent quality and professionalism
- Be recognized by key stakeholders as reliable, responsive, and highly confidential
By the end of the first 90 days, the Executive Assistant will:
- Enable the Global Executive to focus on strategic priorities with confidence in operational execution
- Provide dependable, accurate insights into project portfolio status and technology spend
- Serve as a central point of coordination across portfolio management and procurement
- Establish credibility and trust across global technology and corporate partners
About the Company
R
Resolution Technologies
Resolution Technologies is a leader in staffing and consulting. We help clients find top talent to help them meet their key business objectives while positively impacting their bottom line.
Here at Resolution Technologies, we understand that serving our clients and consultants is what matters most and promise to never lose sight of that! We take the time to understand your individual needs through face-to-face interaction and strive to always make sure your objectives are met. Resolution Technologies is a full-service Professional Staffing and Executive Search Firm specializing in Technology, Finance & Accounting, Manufacturing Ops, Human Resources, and Marketing/Sales offering flexible solutions for our clients ranging from contract, contract-to-perm, and direct perm placements. Whatever your needs are, we promise to provide unrivaled quality and service.
COMPANY SIZE
20 to 49 employeesINDUSTRY
Staffing/Employment Agencies
FOUNDED
2009
WEBSITE
http://www.resolution-tech.com