Executive Assistant
Gensler
Seattle, WA
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JOB DETAILS
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Adobe Acrobat, Adobe Illustrator, Adobe InDesign, Adobe Photoshop, Architectural Design, Aviation Industry, Brand Marketing (Branding), Brokerage, Calendar Management, Catering Services, Channel Strategies, Commercial Real Estate, Communication Skills, Credit Cards, Customer Relations, Customer/Client Research, Detail Oriented, Diversity, E Programming Language, Establish Priorities, Executive Assistant Skills , Hotel Reservation, Leadership, Legal, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Process Improvement, Project/Program Management, Real Estate Development, Reconciliation, Time Management, Travel Planning
LOCATION
Seattle, WA
POSTED
16 days ago
Gensler's Northwest Region is looking for anExecutive Assistantto provide strategic high-touch anticipatory support toaglobal businessexecutivewho is an award-winning architect and community leaderbasedin the greater Seattle area.
This is an exciting opportunity for an administrative professional toleveragetheir existing exceptional communications skills and complex coordination chops to elevate the executive support function to meet the executive's and company's needs over time. You will build a rich and meaningful partnership with this executive, working in a fast-paced environment that will provide, for the right candidate,an opportunity for growth and rewarding relationships throughout the firm and community.
This is an in-person position in the downtown Seattle office.
What You Will Do
Manage and organize the executive'shighly complex, demanding calendar and email inbox; act as a general deputy of time, fielding internal & external requests, and providing recommendations that reflect business priorities and ensure he has a high impact
Keep the executive well informed to helpfacilitatedecision making; handle highly confidential and/or sensitive matters with discretion
Build andmaintainexcellent client data and relationships; stay on top of relevant client information; This includes professional, daily communications with both internal and external shareholders with a keen attention to detail
Prioritize and manage multiple projects simultaneously and follows through on issuesin a timely manner
Proactivelymonitorthe need for follow-up meetings and initiate planning as appropriate
Prepare meeting agendas and decks; attend key meetings to capture, distribute, and track next steps
Compile andsubmitaccuratetimesheets, expense reports asrequiredand reconcile credit card statements monthly
Address miscellaneous tasks as requested and proactively look for process improvements
Plan and coordinate travel, including air and ground transportation, hotel reservations, and itineraries
Provide in-office support toExecutive, ranging from catering needs to AVassistance
Your Qualifications
8+ years of experience as an Executive Assistant supporting executive level leaders in a corporate environment; experience in the architecture, design or commercial real estate development/brokerage industries is an advantage
You are driven to create great experiences for others and have a genuine passion for providing outstanding support
You practice emotional intelligence to deploy personalized support
You are at ease yet professional with senior leadership and executives, both internally and externally
You are a strategic partner in the work that you do at any scale, from mastering calendaring puzzles tobeing a sounding boardfor your executive
You create clarity for others by delivering the right info, at the right time, throughfrequent andcompelling communication
You proactivelyanticipatethe broader impact of everyday decisions&andthink through thelogisticsto create efficiencies
You are agile at a moment's notice, acting in ambiguity while exercising good judgment and discretion
You know how to prioritize and multitask against multiple projects and deadlines while having a strong attention to detail and care for the quality of execution
Strongproficiencywith Microsoft Office suite including Word, Excel, Outlook, and PowerPoint and Teams
Proficiencywith InDesign, Illustrator and/or Photoshop ishelpfulidealtoassistin presentation preparation and staying on brand with company identity and level of excellence
For consideration, pleasesubmitcoverletter and resume in PDF format.
**The base salary will be estimated between $100,000 to $115,000. Gensler's total compensation package is multi-layered and includes a base salary, two annual bonuses paid in December and June, an Employee Stock Ownership Plan (ESOP), and profit sharing.
To learn more about our compensation philosophy and full benefits offerings, please visit Great People, Great Rewards | Gensler
Life at Gensler
At Gensler, we believe exceptional design happens when people feel inspired, supported, and connected. Our culture balances creativity and performance with a genuine commitment to enjoying the work we do together. From curated art exhibits and internal design competitions to firmwide initiatives like Well-Being Week, our offices reflect the diverse passions and perspectives of our people. Our annual base salary ranges are thoughtfully aligned and based on local markets.
We encourage every team member to maintain a healthy and balanced lifestyle. Our comprehensive benefits package is designed to support employees both personally and professionally and includes medical, dental, and vision coverage, disability insurance, wellness programs, flexible spending accounts, paid holidays, and generous paid time off. We also offer a 401(k), profit sharing, employee stock ownership, and twice-annual bonus opportunities.
Investing in our people is central to our long-term success. As part of our commitment to professional growth, Gensler provides reimbursement for eligible professional licenses, renewals, and exam fees, as well as tuition assistance for approved programs and coursework. We view professional development as a strategic investment - empowering our people to grow their careers while shaping the future of design.
Gensler celebrates diversity and our commitment to creating an inclusive environment for our colleagues. We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. Women, minorities, individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable federal, state and local law.
You may view our Pay Transparency Statement, your EEO rights under the law, and EEO is the law supplemental information on our website. Gensler shares the right to work and participates in the E-Verify program in certain locations, as required by law.
Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us.
Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email info@gensler.com.
About the Company
G
Gensler
As architects, designers, planners and consultants, we partner with our clients on some 3,000 projects every year. These projects can be as small as a wine label or as large as a new urban district. With more than 3,500 professionals networked across 43 locations, we serve our clients as trusted advisors, combining localized expertise withglobal perspective wherever new opportunities arise.
Our work reflects an enduring commitment to sustainability and the belief that design is one of the most powerful strategic tools for securing lasting competitive advantage.
Clients
We have more than 2,000 active clients—large and small, public and private, for-profit and nonprofit—a true cross-section of the global economy. We put ourselves in the world of our clients to see issues and challenges through their eyes. Our approach to individual projects is always viewed in the context of our clients' larger business plans and strategies, enabling us to add more value to their enterprises.
Everything we do is organized around providing the best possible service to our clients. As we've grown, we've expanded resources and diversified our expertise to provide a 24/7-platform for delivering client projects, regardless of size, complexity or location.
Leadership
Gensler uses a collaborative model of senior leadership. Our Board of Directors sets overall strategy and policy. Executive Directors Andy Cohen, David Gensler and Diane Hoskins run the firm, working with and through our Management Committee. Together, they direct and integrate our practices, offices, and design and delivery teams to serve our clients effectively on a global, 24/7 basis.
Behind each client is a worldwide network of architects, designers, planners and consultants led by 196 Principals in 43 locations, a firm with an international reputation for innovative design, superb delivery, and efficient management of its teams and projects.
Please view our 2013 Appointments website to meet our newest Gensler Principals, Senior Associates and Associates.
COMPANY SIZE
100 to 499 employeesINDUSTRY
Architectural and Design Services
FOUNDED
1965
WEBSITE
http://www.gensler.com/