Executive Assistant
Jobot
San Francisco, CA
Apply
JOB DETAILS
SALARY
$40–$60 Per Hour
SKILLS
Administrative Skills, Analysis Skills, Calendar Management, Communication Skills, Community Health, Community Support, Data Analysis, Editing, Event Management, Executive Assistant Skills , Family Educational Rights and Privacy Act (FERPA), Federal Laws and Regulations, Hospital, Legal, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Visio, Microsoft Word, Multitasking, Neurology, Neurosurgery, Outpatient Care, Patient Care, Prepare Correspondence, Problem Solving Skills, Project Tracking, Psychiatry and Mental Health, Reporting Skills, Research Skills, Training Program, Travel Planning
LOCATION
San Francisco, CA
POSTED
2 days ago
This Jobot Consulting Job is hosted by: Robert Reyes
Are you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume.
Salary: $40 - $60 per hour
A bit about us:
Prestige Hospital System
Placed #1 in both California in a broad assessment of excellence in hospital-based patient care.
Health is internationally renowned for providing patients with specialized and innovative medical care. We support our community's health with hospitals and clinics in San Francisco as well as a regional network of clinics and outpatient centers. Consistently ranked among the nation's best hospitals, particularly recognized for excellence in neurology and neurosurgery; cancer care; heart care; diabetes; ear, nose and throat care; and psychiatry and psychology, among other services.
Why join us?
Competitive Salary$$
Variety of benefits and perks designed to support your well-being and professional growth. Here are some of the key benefits:
Health and Medical Benefits: Comprehensive health plan options, including medical, dental, and vision coverage, as well as flexible spending accounts to offset medical costs.
Retirement Benefits: Retirement plans to help you secure your financial future.
Time Off: Paid and unpaid time off for vacation, personal health, and family care.
Well-being Programs: Resources to support your physical, mental, and spiritual health.
Professional Development: Opportunities for growth and development through various training programs and resources.
If you are passionate, thrive in a fast-paced environment and are ready to take your career to the next level, we would love to hear from you.
Job Details
Job Details:
We are seeking a dynamic and experienced Executive Assistant to provide high-level administrative support to our Vice Chancellor in the Office of Opportunity & Outreach. This individual will also provide auxiliary administrative support to department Assistant and Associate Vice Chancellors and their respective units. The role involves overseeing special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation.
Responsibilities:
The Executive Assistant will manage a wide range of administrative and executive support-related tasks involving the coordination of operational efforts within the department. This includes managing the executive's calendar, scheduling appointments, and coordinating travel arrangements. The position also involves preparing and editing correspondence, communications, presentations, and other documents, as well as filing and retrieving documents and reference materials. The incumbent will also conduct research, assemble and analyze data to prepare reports and documents, and manage and maintain the executive's schedule, appointments, and travel arrangements.
The Executive Assistant will also provide support for initiatives and special projects, including special events and planning. The incumbent will serve as a key liaison with the Chancellor's Office, Deans' offices, other campus administrators, faculty, staff, students, representatives of other campuses, UC Office of the President, and members of the public on a wide range of issues.
Qualifications:
The ideal candidate holds a Bachelor's degree in related areas and/or equivalent experience/training. They must have 5+ years of progressively responsible executive-level assistant experience, and the ability to perform increasingly challenging administrative tasks within a complex organization with minimal supervision.
The candidate must have broad knowledge of UCSF Health operations, be politically astute, and organizationally savvy to confidently represent Administration. They must demonstrate the ability to be proactive; apply and implement creative solutions to complex problems.
Proficiency in PC Microsoft Word, EXCEL, PowerPoint Outlook, and Visio is essential. Advanced knowledge of the organization's processes, protocols, and procedures, and knowledge of federal regulations such as FERPA is required.
The candidate must have strong analytical/problem-solving skills, advanced service orientation, and strong skills to communicate and influence effectively with all levels of staff, faculty, alumni/donors, students, and external constituents, both verbally and in writing. They must also possess advising and counseling skills, the ability to multi-task with demanding timeframes, and the ability to use a high level of discretion and maintain all confidentiality.
Knowledge of medical centers, campus or other academic medical center settings is preferred. The candidate must be well-versed in how UCSF is structured, have a high degree of political acumen, and be able to manage highly sensitive situations without advance notice.
This position offers a hybrid work schedule, with 2-3 days per week onsite at our San Francisco location. Local candidates only, please.
Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
About the Company
J
Jobot
Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.
Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection. As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).
Ready to find a good job? Create your profile today at Jobot.com 🤖
COMPANY SIZE
100 to 499 employeesINDUSTRY
Staffing/Employment Agencies
FOUNDED
2018
WEBSITE
http://www.jobot.com