Executive Assistant-Recruited

Role: Executive assistant

Location: Cambridge, MA

Overview

Seeks a detail‑oriented Executive Assistant to provide comprehensive administrative support to the Dean. This short‑term assignment requires exceptional organizational skills, discretion, and the ability to thrive in a fast‑paced academic environment.

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel arrangements.
• Prepare accurate meeting materials, agendas, and briefing documents.
• Draft, proofread, and format communications and documents (Word, Excel, PowerPoint, Visio).
• Organize filing systems, handle reimbursements, and apply university policies.
• Support student appointments, office hours, and departmental events.
• Handle sensitive and confidential information with professionalism.
• Serve as a primary point of contact for faculty, staff, students, and external stakeholders.

Qualifications

• Bachelor’s degree required.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and related applications.
• Demonstrated ability to manage competing priorities with accuracy and discretion.
• Prior experience supporting senior leaders in higher education or complex organizations preferred.