Executive Assistant (PT to FT)

SUMMARY:

The Executive Assistant provides high level administrative support to the President & CEO and other agency Executives, as needed.

ESSENTIAL DUTIES & RESPONSIBILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

It is the responsibility of each employee to be a consistent witness for Jesus Christ and to adhere to the Statement of Faith/Standard of Moral Conduct. Further, each employee is responsible for dealing with others with a Christ-like attitude while helping them experience their worth in Christ and demonstrating behaviors reflecting CCHO's core values of Relentless Commitment, Selflessness, and Kindness.

Job-specific essential functions include the following:

TEAM FIRST: Makes every effort to maintain a 'team first' spirit and atmosphere within the workplace environment, maintaining appropriate working relationships and promoting collaboration.

• Screens and directs incoming calls, visitors, email, mail, etc. Receives incoming communication or memos on behalf of President & CEO, reviews content, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs various clerical tasks utilizing knowledge of office systems and procedures.
• Prepares and distributes meeting minutes for Executive Leadership Team, including but not limited to weekly meetings, quarterly off-site meetings, ad hoc meetings, etc.
• Prepares and distributes meeting minutes for Board of Trustees meetings and conference calls. Performs administrative/clerical tasks for Board of Trustees, as needed.
• Assists in all processes regarding County Contracts, maintenance of files, etc.
• Maintains insurance records for commercial insurance (property, liability, auto, etc.), assists with the processing of commercial insurance renewals and claims.
• Prepares memorandums and general correspondence, as needed.
• Updates and maintains agency organizational chart(s).
• Prepares and sends out monthly employee birthday cards.
• Assists in scheduling travel.
• Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES: None.

REQUIRED SKILLS & ABILITIES:

• Excellent verbal, written, telephonic, skills required. Ability to effectively present information to small groups and respond to questions from employees, supervisors, Board Members, general public required.
• Excellent interpersonal skills, including conflict resolution, required. Must be able to communicate well with colleagues, verbally and in writing.
• Excellent organizational skills and attention to detail. Ability to multitask and prioritize assignments.
• Ability to read, analyze, and interpret general business documents, such as procedure manuals. Ability to apply common sense.
• Ability to write routine reports and correspondence.
• Competency with a personal computer, and familiarity with Outlook, Teams, Word, and Excel. Ability to use and/or learn HRIS and/or Applicant Tracking system.

EDUCATION, EXPERIENCE, CERTIFICATIONS/LICENSES:

• High School Diploma required. Associates degree, preferred.
• One to two years of office experience preferred;

PHYSICAL REQUIREMENTS:

• Ability to talk and hear, required. Ability to sit for up to 60 minutes at a time.
• Specific vision abilities required include close vision, distance vision, depth perception, and the ability to adjust focus to use computer.
• Occasionally able to lift/move up to 35 pounds.
• Ability to drive a vehicle legally and safely in the state of Ohio or have reliable transportation to travel to attending meetings, dinners/banquets, strongly preferred. Must be able to travel to work location.

CONTINUOUS QUALITY IMPROVEMENT (CQI): All Agency staff are expected to focus on Quality improvement as a part of their job responsibilities, in an effort to make the Agency a safe and healing environment for clients and staff. This expectation includes, but is not limited to teamwork, improving service delivery, fulfilling department goals, and other job-specific tasks that encourage excellence.