Executive Assistant

OpenArc - Empowering Your Career. As a leading IT staffing firm, we are dedicated to connecting talented professionals with your ideal opportunities. We are currently seeking a qualified Executive Assistant to join our client’s organization and contribute to their ongoing success. 

Job summary

Responsibilities:

• Provide high-level administrative support to the CEO, including calendar management, meeting coordination, and email triage.

• Anticipate the needs of the CEO and proactively manage scheduling to avoid last-minute changes or overlaps.

• Reschedule and reorganize meetings on short notice with professionalism and clear communication to stakeholders.

• Help the CEO stay accountable to deadlines and priorities by implementing structured reminders, follow-ups, and tracking systems.

• Act as a gatekeeper and liaison, managing internal and external communications with discretion and diplomacy.

• Prepare briefing materials, presentations, and reports to support strategic and operational planning.

• Assist with travel coordination, event planning, and logistics as needed.

• Cultivate relationships with board members, partners, and staff on behalf of the CEO.

Requirements:

• Experience in an executive support role, preferably supporting C-suite leadership in nonprofit or mission-driven environments.

• Exceptional organizational skills with the ability to manage multiple priorities with grace and attention to detail.

• Strong interpersonal skills with a proven ability to manage up, set boundaries diplomatically, and influence without authority.

• Comfortable managing frequent schedule changes and shifting priorities with a solutions-oriented mindset.

• Discreet, trustworthy, and capable of handling confidential information.

• Proficient in Google Workspace, Zoom, and project management tools.

• Self-starter with strong judgment and the ability to operate independently with minimal supervision.

At OpenArc, we prioritize your career success and strive to build exceptional technical teams for our clients. By understanding your experience and aspirations, we ensure to present you with rewarding and fulfilling opportunities. 

As an employee of OpenArc and our clients, you will be eligible to participate in a comprehensive benefits package.