Executive Assistant/Office Manager/Personal Assistant to the CEO

The Executive Assistant/Office Manager will support our CEO and executive team, ensuring the smooth operation of our office. The ideal candidate will excel in multitasking and take a proactive approach to supporting our executives, managing office functions, and assisting the CEO with personal tasks. Superior organizational skills, excellent communication, and a high level of discretion are essential for managing diverse responsibilities in a dynamic work environment. 

Job responsibilities:

Executive Assistant:

• Meeting and Event Coordination:

  • Organize and coordinate meetings, including scheduling, reserving guest offices/conference rooms, and facilitating catering for partner and guest meetings and events 

  • Assist in the logistics and coordination of in-house and off-site activities, meetings, and conferences 

• Research and Analysis:

  • Research, analyze, and summarize various topics as requested 

  • Undertake special projects for CEO and the executive team 

• Communication Management:

  • Prepare and edit correspondence, communications, presentations, and other documents 

  • Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients 

Office Manager:

• Office Organization and Maintenance: 

  • Assist with general office organization and track/follow up on building requests.

  • Manage and fulfill inventory for office and kitchen supplies 

  • Maintain relationships with vendors and service providers 

• Visitor Coordination: 

  • Welcome visitors and employees, notifying team members of their guests' arrival.
    
    
    

Personal Assistant to the CEO:

• Personal Management: 

  • Monitor personal family documentation, travel arrangements, and special requests while providing high-level customer service, anticipating, and handling personal requests 

  • Manage charity requests and receipts, and track donations accordingly 

• Financial Administration:

  • Track investments, loans, and other financial activities using spreadsheets and personal accounting software (e.g., QuickBooks, Excel) 

  • Process checks, transfers, and wires for personal and business expenses. 

  • Monitor and reconcile personal bank account activity monthly 

*Additional duties as assigned by CEO

Required Skills

• 3+ years of executive assistant/office manager experience 

• Excellent verbal and written communication skills 

• Attention to detail and problem-solving skills 

• Well organized and able to maintain detailed files 

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint) 

• Maintains awareness of the need for confidentiality 

• Strong proactive initiative and ownership 

• Positive energy, attitude, and mindset 

• Excitement to cultivate strong relationships with colleagues, energized by working in a collaborative team environment 

Job Type: Full-time 

Salary: $60k-$75 annually 

Benefits:

• 401(k) matching 

• Health insurance 

• Vision insurance 

• Dental insurance 

• Paid time off 

• Bonus opportunities