Executive Assistant/Office Manager
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$45.67–$45.67 Per Hour
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Biology, Budget Management, Calendar Management, Communication Skills, Continuous Improvement, Detail Oriented, Documentation, Establish Priorities, Event Management, Executive Assistant Skills , Expense Reports, Expense Tracking, Facilities and Maintenance, Fortune 500 Customers, Legal, Microsoft Office, Office Management, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Regulations, Startup, Team Player, Travel Planning, Vendor/Supplier Management, Vendor/Supplier Relations, Writing Skills
LOCATION
New York, NY
POSTED
2 days ago
Our client, a fintech startup located in Flatiron, is seeking a Temporary Executive Assistant to the CEO/Office Manager. The role would start as soon as they find the right person and last through early July. This position will start 5 days for ~1 month in the office and then will transition to a 4/1 hybrid schedule. Hours are from 9am-6pm. This opportunity pays up to $45.67/hr.
Responsibilities:
- Provide comprehensive executive support to the CEO, including complex calendar management, travel arrangements, and expense reporting
- Coordinate meetings and communications across global time zones
- Manage office administration, including vendor relationships, supplies, and facility maintenance- the office will not include more than 10 employees by the end of 2025
- Handle confidential information with absolute discretion
- Coordinate internal communication and maintain organizational documentation
- Manage office budget and track expenses
- Support HR initiatives and maintain office policies and procedures
- Assist with special projects and ad-hoc tasks as needed
Qualifications:
- 4+ years of experience as an Executive Assistant to C-level executives
- Proven experience in office management within a fast-paced startup environment
- Exceptional organizational skills and attention to detail
- Strong problem-solving abilities and proactive approach to challenges
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite, Google Workspace, and modern productivity tools
- Experience working with global teams across different time zones
- Ability to handle confidential information with discretion and professionalism
- Bachelor's degree preferred
- Experience in a startup environment is a must
- Experience with event planning and vendor management
- Ability to work independently and prioritize competing demands
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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