Executive Assistant/Office Manager
Beacon Hill
New York, NY
Our client is seeking a proactive and highly organized Office Manager/Executive Assistant to support a growing investment team in New York. This hybrid function combines executive support with office operations, offering exposure to senior leadership and meaningful ownership over the NYC workspace as the team prepares for a potential office move. Hours are 8:30am-5:30pm with some flexibility. The position is fully onsite five days per week.
Key Responsibilities:
- Provide executive support to a group of New York and West Coast team members, including calendar management, domestic and international travel, and expenses
- Assist with meeting coordination, visitor logistics, room setup, and office presentation
- Sit at the front desk and serve as the office's first point of contact; maintain a warm, welcoming, professional presence
- Manage kitchen stocking, ordering supplies, vendor coordination, and day‑to‑day office needs
- Partner with leadership on the upcoming NYC office move and support facilities‑related planning
- Support special projects across operations including payments, systems work, rebranding initiatives, and workspace planning
Qualifications:
- 5+ years of administrative or office management experience; professional services, private equity, tech, or startup backgrounds welcome
- Strong communication skills with ability to interact with senior stakeholders and external partners
- Highly organized with strong attention to detail and the ability to manage shifting priorities
- Comfortable managing both EA and Office Manager duties in a small‑team environment
- Proactive, resourceful, and solutions‑oriented with strong follow‑through
- Able to work independently, take initiative, and bring structure to evolving workflows
- Team‑oriented, dependable, and comfortable in a collaborative, low‑ego culture
Compensation/Benefits:
- Up to $130K base salary + paid overtime + discretionary bonus
- 100% employer‑funded medical, dental, and vision for employees; 90% covered for family
- Profit‑sharing plan, self‑contributing 401(k)
- PTO package
- Quarterly company gatherings
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)