Executive Assistant/Office Manager

Our client is seeking a proactive and highly organized Executive Assistant/Office Manager to support two senior leaders while owning the daily operations of a busy New York office. This role requires exceptional communication skills, strong judgment, and the ability to balance high‑level EA support with hands‑on office management responsibilities. Hours are 8:30am-5:30pm with flexibility as needed. The position follows a hybrid schedule with four days onsite.

Key Responsibilities:

• Provide executive support including heavy calendar management, prioritizing meetings, and ensuring timely communication
• Coordinate domestic and international travel, prepare itineraries, and manage related logistics
• Support light personal requests as needed for the CEO in urgent situations
• Prepare, update, and maintain client information in Salesforce; provide forward‑looking calendars and ensure meeting materials are ready
• Liaise with internal and external partners, acting as a representative of senior leadership
• Oversee daily office operations including vendor management, kitchen inventory, supplies, mail, and coordination with building management
• Support office events in partnership with People & Culture
• Maintain an organized, client‑ready office environment and provide high‑touch hospitality
• Assist with special projects, office upkeep, and administrative workflows as needed

Qualifications:

• 6-8+ years of Executive Assistant and/or office management experience; financial services experience a plus
• Strong communication and interpersonal skills with exceptional professionalism
• Highly organized with strong judgment, ability to prioritize, and ability to shift gears seamlessly
• Service‑oriented, proactive, and comfortable managing both high‑level EA work and hands‑on office needs
• Strong team player with low ego and willingness to jump in wherever needed
• Tech‑savvy with strong Microsoft Office skills and Salesforce experience preferred
• Comfortable supporting senior executives with varying workstyles
• Must live in NYC for reliable onsite presence
• Bachelor's degree highly preferred

Compensation/Benefits:

• Up to $110K-$120K base salary + discretionary annual bonus
• Medical, dental, and vision benefits through Blue Cross/Blue Shield
• 401(k) with dollar‑for‑dollar match
• PTO package
• Formal wellness benefits including in‑house chair massages
• Company‑wide culture events including summer outing, volunteer day, team‑building offsites, holiday events, and social traditions

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)