Executive Assistant/Office Manager

Our client is seeking a proactive and highly adaptable Executive Assistant/Office Manager to support two Co‑Founders and the broader leadership team within a fast‑growing health‑tech startup. This role is ideal for someone who thrives in a scrappy, high‑accountability environment and enjoys being the organizational anchor of the office. Hours are 9:00/10:00am-5:00/6:00pm with flexibility for earlier meetings. The position is hybrid with three days onsite.

Key Responsibilities:

• Provide administrative support including heavy calendar management for Co‑Founders and select executives
• Coordinate end‑to‑end interview logistics including scheduling, onsite hosting, debriefs, and assignment tracking
• Support employee onboarding, ensuring a seamless experience from offer to first week
• Oversee all office operations including vendor coordination, stocking supplies and snacks, managing deliveries, and maintaining a productive workspace
• Own office culture initiatives including monthly team‑bonding events, offsite planning, swag ordering, gifting, and celebrations
• Assist with setup and troubleshooting of office technology including TVs, phones, and conference room systems
• Coordinate travel for sales, marketing, and leadership teams as needed
• Manage operational research, scheduling conflicts, and company‑wide meeting coordination (All Hands, team meetings, etc.)
• Draft and support external communications including outreach to prospects, partners, and candidates
• Prepare expense reports, assist with travel documentation, and support operational follow‑through across teams

Qualifications:

• 5+ years of experience supporting executives or leadership teams; startup or tech experience strongly preferred
• Strong communication skills with excellent written English; experience drafting external‑facing correspondence
• Highly organized with strong attention to detail and excellent time‑management skills
• Ability to work autonomously and anticipate needs in a fast‑paced, constantly shifting environment
• Experience supporting recruiting logistics, office management, or event coordination
• Comfortable interacting with clients, partners, candidates, and senior leaders
• Proficiency in Google Workspace, Microsoft Office, Slack, and productivity tools

Compensation/Benefits:

• Up to $90K-$120K base salary + meaningful equity
• Comprehensive medical benefits
• Generous PTO package
• Occasional fully remote weeks based on company needs

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)