Executive Assistant

Executive Assistant to Founder, CEO, & Doctor

Location: Santa Fe, NM (local/hybrid preferred)

About the Role

We are seeking an exceptional Executive Assistant to support the Founder & CEO of a physician-led health and wellness organization with a national presence. The CEO is a practicing doctor, author, podcast host, and community builder, leading a growing company with multiple concurrent initiatives.

This role is ideal for a highly organized, proactive professional who enjoys bringing structure to complexity and serving as a trusted right hand to a busy executive. You’ll play a key role in helping the CEO stay focused, organized, and effective across clinical-adjacent work, media projects, and business operations.

What You’ll Do

Executive Support & Communication

• Manage and prioritize multiple email inboxes, flagging urgent or sensitive items

• Draft, organize, and route correspondence appropriately

• Act as a liaison between the CEO and internal team members, partners, and vendors

• Handle confidential information with discretion and professionalism

Podcast & Media Support

• Schedule podcast recordings and coordinate with guests and production partners

• Maintain editorial calendars, guest pipelines, and follow-up tracking

• Support basic promotional coordination and metric tracking

Book & Writing Project Coordination

• Keep writing deadlines and milestones on track for an upcoming book

• Organize research materials, notes, drafts, and feedback

• Coordinate scheduling with editors, publishers, and collaborators

Community & Launch Support

• Support the development and launch of a paid online community

• Coordinate with technical and marketing teams on initiatives and launches

• Help manage content calendars and engagement planning

• Track high-level growth metrics and member feedback

Process, Systems & Operations

• Create, document, and refine Standard Operating Procedures (SOPs)

• Identify inefficiencies and implement streamlined workflows

• Build organizational systems to support multiple overlapping projects

• Maintain clear project tracking and status updates

Calendar & Project Management

• Manage a complex, fast-moving calendar with competing priorities

• Anticipate conflicts and proactively resolve scheduling challenges

• Coordinate travel arrangements as needed

• Track deadlines and ensure nothing falls through the cracks

What We’re Looking For

Required

• Proven experience supporting a senior executive (Executive Assistant, Chief of Staff, or similar)

• Exceptional organizational skills and attention to detail

• Experience creating and implementing SOPs or operational systems

• Strong written and verbal communication skills

• Ability to manage multiple complex projects simultaneously

• High level of discretion, professionalism, and sound judgment

• Comfortable working independently and proactively

Preferred

• Experience supporting physicians, authors, or founders

• Familiarity with podcast production or media workflows

• Experience with online communities or membership platforms

• Background in health, wellness, publishing, or mission-driven organizations

Personal Attributes

• Proactive, solutions-oriented, and highly dependable

• Strong prioritization and time-management skills

• Calm and adaptable in a fast-changing environment

• High emotional intelligence and interpersonal awareness

• Interest in health- and wellness-focused work