Executive Assistant
Beacon Hill Staffing Group, LLC
New York, NY
JOB DETAILS
SALARY
$114,000–$115,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Biology, Calendar Management, Communication Skills, Compensation and Benefits, Continuous Improvement, Customer Relationship Management (CRM), Customer Relationship Management (CRM) Systems, Customer Support/Service, Detail Oriented, Documentation, Establish Priorities, Executive Assistant Skills , Expense Tracking, Follow Through, Fortune 500 Customers, Hedge Funds, IR (Infrared), Interpersonal Skills, Investment Services, Investor Relations, Leadership, Legal, Microsoft Office, Organizational Skills, Plan Meetings, Reconciliation, Regulations, Reimbursement, Travel Planning
LOCATION
New York, NY
POSTED
12 days ago
Our client is seeking an Executive Assistant to support the Investor Relations team at a top global hedge fund. This role requires exceptional communication skills, strong attention to detail, and the ability to manage a fast‑paced workflow with precision. Hours are 8:00am-6:00pm with flexibility as needed, and the position is hybrid with three days onsite (Tuesday-Thursday) and remote Mondays and Fridays.
Key Responsibilities:
- Provide administrative support for the IR team including heavy calendar management, meeting coordination, and call scheduling across time zones
- Communicate directly with investors, internal partners, and senior leadership with polish and professionalism
- Prepare agendas, materials, follow‑ups, and meeting documentation; ensure conference rooms are properly set up
- Enter and maintain meeting information and contacts in Backstop (CRM) with impeccable accuracy
- Coordinate travel arrangements, itineraries, and event registrations for the IR team
- Reconcile expenses, track reimbursements, and support a wide range of administrative tasks
- Provide client‑service support including email distribution lists, CRM data updates, and assistance with investor requests
- Support special projects and provide backup coverage for other IR assistants
Qualifications:
- 2-4+ years of Executive Assistant experience, ideally with at least 1 year in a client‑facing or investor‑servicing function
- Bachelor's degree required
- Exceptional attention to detail, organizational skills, and follow‑through
- Strong interpersonal skills with the ability to interact professionally with investors and internal stakeholders
- Ability to prioritize, work under pressure, and shift quickly between tasks
- Highly discreet with confidential information; strong judgment and professionalism
- Proficiency in MS Office; experience with Backstop or other CRMs is a plus
Compensation/Benefits:
- Up to $115K base salary + paid OT + discretionary bonus
- 100% employer‑paid medical, dental, and vision for employee + family
- Transit benefit and lunch stipend
- Generous PTO package
- Fertility benefits, robust mental‑health and wellness programs
- 401(k) (Traditional + Roth) with annual contribution up to IRS limits
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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