Executive Assistant
Beacon Hill Staffing Group, LLC
New York, NY
JOB DETAILS
SALARY
$149,000–$150,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Biology, Calendar Management, Communication Skills, Compensation and Benefits, Conference Management, Continuous Improvement, Detail Oriented, Establish Priorities, Event Management, Executive Assistant Skills , Expense Management, Finance, Focus Groups, Fortune 500 Customers, Interpersonal Skills, Investment Management, Legal, Multitasking, Music, Organizational Skills, Problem Solving Skills, Project/Program Coordination, Regulations, Reimbursement, Team Player, Time Management, Willing to Travel
LOCATION
New York, NY
POSTED
12 days ago
Our client is seeking a proactive and highly organized Executive Assistant to support a team of senior leaders within a rapidly growing structured credit platform. This role requires exceptional communication skills, heavy prioritization ability, and the confidence to work with Managing Directors who value responsiveness, over‑communication, and a strong project‑management mindset. Hours are 8:30am-5:30pm with flexibility for overtime and after‑hours email monitoring. The position follows a hybrid schedule with Monday-Thursday in office and Fridays remote.
Key Responsibilities:
- Provide hands‑on administrative support to five Managing Directors with heavy focus on the group head, including complex calendar management and prioritization
- Coordinate domestic and international travel, itineraries, conference registrations, and logistical planning
- Track deadlines, manage meeting prep, support recurring workflows, and maintain consistent communication with MDs
- Process expenses, manage reimbursements, and support event‑related coordination for Principals as needed
- Act as a strong project coordinator: anticipate needs, streamline workflows, and help the team stay organized during periods of high volume
- Communicate proactively and provide status updates frequently to maintain alignment and manage expectations
- Collaborate closely with senior EA supporting the CEO and contribute to a highly team‑oriented, non‑stuffy administrative culture
Qualifications:
- 8+ years of Executive Assistant experience, ideally within finance, investment management, or structured credit environments
- Strong communication and interpersonal skills with the confidence to push back appropriately and manage demanding personalities
- Highly organized with exceptional attention to detail and ability to support multiple competing priorities
- Proactive, "do‑er" mentality, someone who problem‑solves independently and does not require hand‑holding
- Comfort working in a fast‑paced, growing, collaborative firm with a casual, upbeat culture (including open‑office music)
- Strong judgment, discretion, and ability to handle confidential business information professionally
Compensation/Benefits:
- Up to $150K base + paid overtime + discretionary bonus
- Medical, dental, and vision coverage
- 401(k) available for employee contributions
- Free breakfast, lunch, coffee, and access to on‑site gym
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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