Executive Assistant

Our client is seeking an experienced and highly adaptable Executive Assistant to support the founder and senior team of a fast‑moving hedge fund. This is a true EA+ role requiring strong industry familiarity, exceptional communication skills, and the ability to work seamlessly with trading desks, counterparties, and clients. Hours align with market activity (generally 9:00am-5:00pm) with outside responsiveness as needed. The ideal location is Austin, TX, though NYC‑based candidates will be considered, with the firm working on East Coast hours.

Key Responsibilities:

• Provide high‑touch administrative support including heavy calendar coordination, meeting prioritization, and time‑sensitive adjustments
• Manage domestic and international travel including air, hotel, ground transportation, and itineraries
• Prepare and process expenses; streamline card and reimbursement workflows
• Liaise directly with trading desks, counterparties, and clients to coordinate logistics, calls, and follow‑ups
• Coordinate participation in external events, such as analyst days and company visits hosted by banks and partners
• Load and maintain company and contact information in CRM systems
• Anticipate needs, proactively flag risks or conflicts, and maintain smooth day‑to‑day operations
• Track and organize communication across multiple channels, ensuring timely responses and effective prioritization
• Support ad hoc firmwide needs, special projects, and internal coordination

Qualifications:

• 3-5+ years of Executive Assistant or administrative experience
• Must have prior hedge fund experience with comfort around industry language, structure, and workflows
• Strong communication skills, maturity, and the ability to interact with senior external partners
• Highly organized with strong attention to detail and the ability to manage shifting priorities
• Proven ability to work in a fast‑paced, market‑driven environment
• Tech‑savvy with experience using CRM systems and workflow tools
• High integrity, strong judgment, and the ability to maintain confidentiality
• Flexible, hard‑working, steady under pressure, and committed to high‑quality work
• Bachelor's degree preferred

Compensation/Benefits:

• Up to $180K total compensation (base + bonus historically)
• 100% employer‑paid medical coverage starting day one
• PTO package
• Hybrid flexibility depending on location
• Small, high‑trust team with strong exposure to investment leaders

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)