Executive Assistant
Beacon Hill
New York, NY
Our client is seeking a proactive and highly organized Executive Assistant to support two senior leaders in a fast‑growing, collaborative environment. This role requires excellent judgment, strong communication skills, and the ability to manage complex scheduling, travel, and administrative workflows. Hours are 8:30am-5:30pm, hybrid three days onsite and two days remote, with flexibility.
Key Responsibilities:
- Provide high‑level administrative support to two senior executives including heavy calendar coordination, meeting prioritization, and cross‑functional scheduling
- Arrange domestic and international travel, including flights, accommodations, logistics, and preparation of detailed itineraries
- Manage monthly expenses, prepare reports, and track reimbursement timelines
- Support personal tasks as needed, including reservations, appointments, special events, tickets, and personal travel
- Prepare presentations, documents, agendas, and materials in Word, Excel, and PowerPoint
- Assist with companywide events including holiday gatherings, summer outings, and multi‑executive meetings
- Coordinate catering, conference room scheduling, office support tasks, and kitchen restocking as needed
- Serve as a culture carrier and team player, partnering closely with other EAs to ensure seamless operations
- Respond promptly to emails and communications, including after-hours monitoring for time‑sensitive matters
Qualifications:
- 5-10+ years of Executive Assistant experience supporting senior or C‑suite leaders
- Excellent communication skills with a friendly, approachable, professional demeanor
- Highly organized with the ability to prioritize and juggle shifting demands
- Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Strong judgment, discretion, and ability to operate independently and collaboratively
- Capable of navigating a fast‑paced, evolving, startup‑style culture
Compensation/Benefits:
- $130K base salary + discretionary annual bonus
- Medical, dental, and vision coverage through BCBS (minimal employee contribution; multiple plan options)
- 401(k) with employer match
- PTO package
- Fertility benefits through Progyny
- Discounted gym memberships and pet insurance
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)