Executive Assistant

Job Title: Executive Assistant

Location: New York, NY 10029
Duration: 3 Months+ Weeks Contract (Possibility of extension)

Shift: 9-5, Monday-Friday

**Assisting the Chair of Medicine*** Highly professional, High-level support needed.

Pay Rate: $27/HOUR-W2

Summary:

· The Executive Assistant I is responsible for overall support to a Vice President or Chair as related to day-to-day operations of a large or complex department or office.

Duties:

·         High-level support to CFO/CHRO; assisted the CEO on projects & events.

·         Managed daily calendars, email flow, task delegation, & issue resolution.

·         Assisted legal team to review & file legal documents & internationally.

·         Generated HR/Finance reports; support town halls & virtual chats.

·         Trained new hires on Concur, Workday, Salesforce, & ADP.

·         Revised & implemented updated T&E policies with new compliance controls.

·         Served as Concur Travel Manager.

·         Processed & reconciled executive expense reports; approve ELT submissions.

·         Coordinated domestic/international travel, workshops, & training.

·         Recovered $150,000 in unused travel credits & other misplaced funds.

·         Procured & delivered holiday gifts for 1,289 employees across 8 countries.

·         Partnered with facilities/vendors to launch new office space.

·         Introduced boutique, under-the-radar brands., elevated home items, experiential gifts & exclusive opportunities

·         aligned with the family’s lifestyle.

·         Supported private communications, personal matters, emotional needs, & sensitive household issues with

·         absolute confidentiality.

Requirements:

·         7-10 years related administrative or business experience.

·         Bachelor's Degree or equivalent combination of experience and education.