Executive Assistant
Beacon Hill Staffing Group, LLC
New York, NY
JOB DETAILS
SALARY
$100,000–$120,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Biology, Calendar Management, Change Management, Communication Skills, Conflict Resolution, Continuous Improvement, Corporate Policies, Detail Oriented, Establish Priorities, Event Management, Executive Assistant Skills , Expense Reports, Financial Services, Fortune 500 Customers, Interpersonal Skills, Legal, Market Research, Microsoft Outlook, Microsoft SharePoint, Multitasking, Presentation/Verbal Skills, Printing, Problem Solving Skills, Professional Services, Regulations, Reimbursement, Schedule Development, Telephone Skills, Videoconferencing, Willing to Travel, Writing Skills
LOCATION
New York, NY
POSTED
10 days ago
Our client, one of the world's largest sovereign wealth funds, is seeking to hire a Temporary Executive Assistant to support a Private Equity team of up to 10 individuals during a transitional period. There is the opportunity to be considered for the full-time seat for the right candidate! This position will require 4 days on-site with Fridays remote, from 9am-5pm with paid overtime and reachability after hours. Pay rate up to $55/hour during temp. If perm, this position pays between 100-120K base DOE.
Responsibilities:
- Scheduling meetings across multiple time zones (Europe and Asia) including related responsibilities: setting up conference call dial-ins, conference room reservations, ordering lunches, printing meeting materials.
- Coordinating domestic and international travel (flight, hotel and transportation).
- Proactively managing schedules to anticipate conflicts and changes.
- Completing expense reports for travel and expense reimbursement in accordance with company policy via Concur.
- Coordinating and interfacing with Singapore based Headquarters functions and administration staff
- Supporting projects and team initiatives such as recruiting, event coordination, and market research.
Qualifications:
- A bachelor's degree with a good GPA is preferred
- At least 3 years relevant work experience, preferably with a financial services or other professional services firm supporting more than one executive.
- Excellent verbal and written communication skills, attention to detail
- Ability to anticipate needs, prioritize responsibilities, effectively handle calendar conflicts and proactively manage schedule changes.
- Comfortable to juggle multiple stakeholders with various and sometimes competing demand styles
- Adapt quickly to changes in travel and events scheduling, exhibiting creative problem-solving skills and a flexible, can-do attitude.
- Interest to work and thrive in a fast paced, constantly changing environment.
- Confidence to balance multiple priorities by considering context, urgency, and importance.
- Strong MS Outlook skills and capacity to quickly adapt to various technologies, including platforms relating to video conferencing (incl. Zoom, Teams), electronic signatures (DocuSign), expense reports (Concur), SharePoint and compliance.
- Comfortable working independently on activities in which instructions, practices, and procedures may require some interpretation, while enjoying being part of a team.
- Self-starter, proactive approach to providing exceptional service with strong interpersonal skills.
- Ability to show discretion and handle confidential, sensitive information.
- Experience to deal effectively with internal and external stakeholders at all levels
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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