Executive Assistant

Our client is seeking a highly experienced, proactive Executive Assistant to support the Chairman and Chief Operating Officer within a global investment environment. This is a high‑visibility, fast‑moving role that requires exceptional judgment, strong communication skills, and the ability to operate as a trusted partner to two extremely busy senior leaders. Hours are 9:00am-5:00/5:30pm, fully onsite five days per week, with strong work/life balance and an exceptionally supportive culture.

Key Responsibilities:

• Provide day‑to‑day support to the Chairman and COO, including complex calendar management, prioritization, and high‑volume scheduling across global time zones
• Coordinate extensive domestic and international travel including itineraries, visas, accommodations, logistics, and ongoing adjustments
• Prepare and manage materials for board meetings, leadership sessions, and investor meetings
• Act as a key liaison for senior executives, board members, internal teams, and external stakeholders
• Draft and manage correspondence, communication, and follow‑ups with accuracy and discretion
• Serve as a strategic partner and gatekeeper, anticipating needs and proactively solving problems
• Support high‑level workflows while also rolling up sleeves for administrative tasks (printing, binding, reception backup, etc.)
• Manage expense reports through Concur
• Coordinate special projects, deadlines, and ad hoc tasks

Qualifications:

• 10-15+ years of Executive Assistant experience supporting C‑suite level executives
• Experience in a finance‑driven environment such as private equity, investment management, banking, or corporate finance
• Strong communication ability and comfort interacting with senior stakeholders
• Highly organized, resourceful, and able to manage competing priorities calmly and efficiently
• Strong financial acumen and ability to work with financial documents and board materials
• Advanced proficiency in Outlook, Word, Excel, and PowerPoint
• Comfortable with a "nothing is beneath you" approach and contributing to team‑wide needs

Compensation/Benefits:

• Up to $150K-$165K base salary + discretionary bonus
• 100% employer‑paid medical, dental, and vision for employee and dependents
• PTO package + flexible work from home days
• Breakfast and lunch provided daily
• Work cell phone and laptop provided
• 401(k) with employer match

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)