Executive Assistant
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$124,000–$125,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Biology, Brand Management, Calendar Management, Communication Skills, Compensation and Benefits, Conference Management, Consumer Branding, Continuous Improvement, Credit Cards, Detail Oriented, Documentation, Documentation Format, Email Management/Administration, Establish Priorities, Executive Assistant Skills , Expense Management, Follow Through, Fortune 500 Customers, Interpersonal Skills, Leadership, Legal, Logistics, Operational Support, Organizational Skills, Plan Meetings, Reconciliation, Regulations, Reimbursement, Retail, Sports, Travel Planning, Willing to Travel
LOCATION
New York, NY
POSTED
7 days ago
Our client, a brand management firm that acquires consumer brands across fashion, retail and sports, is seeking a confident, highly organized Executive Assistant to support a fast‑paced CEO within a growing brand and consumer organization. This role requires excellent judgment, strong communication skills, and the ability to maintain composure and professionalism in client‑facing settings. Hours are 8:30am-5:30pm, and the position is fully onsite five days per week.
Key Responsibilities:
- Provide executive‑level support to the CEO, including heavy calendar management, meeting prioritization, and proactive scheduling
- Coordinate domestic and international travel, prepare detailed itineraries, and adjust plans as needed
- Manage email flow, handle correspondence, and maintain strong communication across internal and external stakeholders
- Assist with personal scheduling including travel, appointments, and family‑related logistics as needed
- Prepare, review, and format documents, memos, and presentations for leadership and client meetings
- Support meeting coordination including greeting clients, setting up conference spaces, and ensuring a seamless visitor experience
- Manage expenses, reconcile credit card statements, and streamline documentation and processes
- Support operational workflows including organizing systems, ensuring follow‑through, and maintaining structure around priorities
- Support light personal tasks as needed
Qualifications:
- 5+ years of Executive Assistant experience; supporting a CEO or senior executive strongly preferred
- Strong communication and interpersonal skills with the confidence to interact with high-profile clients and senior leadership
- Ability to remain calm, professional, and steady under pressure
- Highly organized with strong attention to detail and the ability to manage shifting priorities
- Experience handling travel, scheduling, expenses, and multi‑step workflows
- Comfortable with high expectations around responsiveness (e.g., confirming receipt quickly and staying aligned with communication preferences)
- Tech‑savvy with strong systems orientation and the ability to propose workflow improvements
- Degree highly preferred
Compensation/Benefits:
- Up to $125K base salary + discretionary bonus + equity
- Medical, dental, and vision coverage
- 401(k) with 3% employer match
- Generous PTO package + Summer Friday's
- Free lunch
- Gym reimbursement and HSA contributions
- Employee discounts across brand portfolio
- Summer Friday hours
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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