Executive Assistant

Our client is seeking a highly organized and detail‑oriented Executive Assistant to support three senior leaders within a fast‑paced real estate organization. This role requires exceptional judgment, strong communication skills, and the ability to manage complex scheduling and logistics across multiple executives. Hours are 9:00am-5:00/5:30pm, and the position is fully onsite five days per week.

Key Responsibilities:

• Provide administrative support to three senior executives including heavy calendar management and multi‑time‑zone coordination
• Manage incoming communications, triage requests, and track key follow‑ups to ensure timely completion of action items
• Coordinate logistics for internal and external meetings, including scheduling, agendas, and presentation materials
• Support monthly team‑wide meetings by preparing agendas, managing invites, and partnering with internal teams
• Draft and format correspondence, documents, and presentations
• Coordinate domestic and international travel, including flights, accommodations, transportation, visas, and detailed itineraries
• Secure signatures and manage notary and tax‑related documentation for external advisors
• Prepare and process expenses, invoices, and reimbursements
• Maintain organized digital and physical filing systems and support special projects as needed
• Represent executives professionally both internally and externally with strong communication and client‑facing presence

Qualifications:

• Bachelor's degree required
• 5-7+ years of Executive Assistant experience supporting senior leaders in a fast‑paced corporate environment
• Proven experience supporting multiple executives simultaneously
• Strong calendar management skills with comfort navigating complex scheduling demands
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)
• Familiarity with collaboration systems such as Teams, Box, or OneDrive, and experience with expense platforms
• Outstanding written and verbal communication skills
• Highly organized, detail‑oriented, and capable of shifting priorities effectively

Compensation/Benefits:

• Up to $90K-$115K base salary + discretionary bonus
• Medical, dental, and vision benefits with HSA/FSA options
• 401(k) with match
• Generous PTO package
• Mental health benefits through Spring Health + free telemedicine
• Wellness reimbursements, commuter benefits, gym discounts, family support programs

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)