Executive Assistant
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$119,000–$120,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Biology, Calendar Management, Catering Services, Communication Skills, Compensation and Benefits, Conference Management, Continuous Improvement, Detail Oriented, Event Management, Executive Assistant Skills , Expense Reports, Fortune 500 Customers, Interpersonal Skills, Legal, Logistics, Meal Plans, Microsoft Office, Multitasking, Organizational Skills, Professional Services, Regulations, Support Documentation, Time Management, Travel Planning, Work From Home
LOCATION
New York, NY
POSTED
2 days ago
Our client is seeking a highly organized and proactive Executive Assistant to support two Managing Partners; one based in NYC and one working remotely. This role requires exceptional communication skills, strong calendar and client‑facing coordination, and the ability to manage multiple priorities while acting as the go‑to support for the office. Hours are 9:00am-5:00/5:30pm with flexibility to respond to urgent needs after hours. The schedule is hybrid with three days in office.
Key Responsibilities:
- Provide executive support to two Managing Partners, including heavy calendar coordination across time zones
- Manage travel arrangements, itineraries, logistics, and reservations, prepare and process expense reports accurately and on time
- Serve as the primary point of contact for both executives, including communication with clients and internal stakeholders
- Plan and execute offsites for the firm, coordinate event logistics, vendors, and materials
- Support interview scheduling, onsite "super day" logistics, conference room management, and meal planning
- Assist with general office coordination including ordering lunches, catering, and internal meeting setup
- Maintain organized documentation and support communications, prep materials, and follow‑up tasks
- Foster strong partnerships with the EA teams supporting the CEO and CAO for cross‑coverage and consistency
Qualifications:
- 5+ years of Executive Assistant experience, ideally within professional services
- Strong communication and interpersonal skills, comfortable in a client‑facing capacity
- Highly organized with strong attention to detail and the ability to multitask
- Able to take initiative, anticipate needs, and operate independently
- Event planning or offsite coordination experience required
- High energy, friendly demeanor; comfortable working with leaders who have varied communication styles
- Proficiency in Microsoft Office and comfort with scheduling systems
- Bachelor's degree required
Compensation/Benefits:
- Up to $120K base salary + discretionary bonus
- Medical benefits with employer coverage
- 401(k) with employer safe‑harbor contribution
- PTO package
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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