Executive Assistant
Beacon Hill Staffing Group, LLC
New York, NY
JOB DETAILS
SALARY
$120,000–$140,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Biology, Calendar Management, Communication Skills, Compensation and Benefits, Continuous Improvement, Detail Oriented, Establish Priorities, Executive Assistant Skills , Expense Reports, Financial Services, Fortune 500 Customers, Health Plan, Legal, Multitasking, Operational Support, Organizational Skills, Preferred Provider Organization (PPO), Presentation/Verbal Skills, Professional Services, Regulations, Spreadsheets, Time Management, Travel Planning, Willing to Travel, Writing Skills
LOCATION
New York, NY
POSTED
19 days ago
Our client is seeking a highly skilled and detail‑oriented Executive Assistant to support a high‑level team within a global investment firm. This role requires exceptional organizational ability, professionalism, and experience managing complex executive needs in a fast‑paced, deadline‑driven environment. The hours are 8:00am-5:00pm with flexibility, and the position is fully onsite in Manhattan.
Key Responsibilities:
- Support 5-7 executives with comprehensive administrative support and daily operational needs
- Coordinate complex domestic and international travel and prepare detailed itineraries
- Manage executive calendars, meetings, appointments, and calls across multiple time zones
- Prepare and process accurate expense reports and maintain tracking spreadsheets
- Shadow and train with multiple departments to expand skillset and assist with cross‑functional tasks
- Maintain confidentiality while handling sensitive internal and external communications
Qualifications:
- 7+ years of Executive Assistant experience in financial services or professional services environments
- Bachelor's degree required
- Strong organizational and multitasking skills with exceptional attention to detail
- Excellent written and verbal communication skills with a high level of professionalism
- Ability to anticipate needs, prioritize effectively, and work with urgency under tight deadlines
- Strong technical skills with the ability to learn new systems quickly; comfort working across time zones
Compensation/Benefits:
- Up to $120K-$140K base salary + bonus
- Medical benefits including HSA (no deductible) and PPO plans; free dental and vision
- 401(k) with discretionary match
- PTO package
- Free lunch provided when onsite
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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