Executive Assistant
Beacon Hill
New York, NY
Our client, a private equity firm located in Midtown, Manhattan is looking for a Temporary Executive Assistant for a maternity leave coverage. This position requires an equal blend of high-volume executive support (to two very high performing, senior level individuals) as well as recruiting coordination through the Summer months. Beginning at the end of March/early April for about 5 months (through Labor Day) and will operate on a 4-1 hybrid schedule between the hours of 8:30am-5:00pm. Compensation is DOE.
Responsibilities
Executive Support:
- Provide high-touch executive support to two extremely busy Senior MDs, including high volume scheduling and travel coordination
- Manage back-to-back calendar flow; build in travel time, meals, breaks as needed
- Demonstrate a solution-oriented mindset, always coming prepared with proactive solutions to avoid any conflicts
- Ad-hoc administrative projects upon request
HR/Recruiting Coordination:
- Coordinate all Associate recruiting interviews with agency and internal recruiting team, including use of Greenhouse for scheduling, tracking, and feedback management
- Support VP mid‑year reviews with consolidating feedback and circulating as needed
- Lead logistical planning for July firmwide offsite in partnership with others on the team
- Coordinate August Associate Training program (2‑week program), including scheduling, logistics, and binder/material creation (six large binders)
Qualifications
- 3+ years' experience supporting senior executives with heavy scheduling & travel; financial services industry experience a plus
- Strong presentation and executive presence
- Recruiting coordination and Greenhouse experience strongly preferred
- HR coordination experience (reviews, feedback consolidation) preferred
- Highly organized; able to manage complex logistics and programs
- Comfortable creating training materials and printed binders
- Able to thrive in a fast-paced, traditional corporate environment
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)