Executive Assistant
Beacon Hill
New York, NY
Our client is seeking an organized, proactive, and tech‑forward Executive Assistant to support investment professionals within a fast‑paced hedge fund environment. This person will partner closely with another EA and provide high‑volume scheduling, operational support, recruiting coordination, and office management coverage. Hours are 8:00am-5:00pm, fully onsite five days per week.
Key Responsibilities:
- Manage complex calendars, high‑volume scheduling, meeting coordination, and domestic/international travel for investment professionals
- Serve as a primary point of contact for office visitors, coordinating conference rooms, video conferencing, and multi‑party calls
- Support operational workflows including vendor coordination, supply management, ordering, and general office organization
- Utilize Excel, internal systems, productivity tools, and AI to streamline administrative processes and improve efficiency
- Coordinate recruiting logistics including scheduling, candidate communication, and managing pipeline flow
- Assist with internal culture initiatives including team outings, social events, group activities, and office engagement
- Partner closely with the EA team to manage shared workflows and offer cross‑coverage as needed
- Provide support for special projects related to team expansion, onboarding, and process improvement
Qualifications:
- Prior experience as an Executive Assistant, Administrative Assistant, or similar role
- Experience in financial services, ideally public markets or hedge funds; open to adjacent high‑volume environments
- Strong written and verbal communication skills
- Highly organized with excellent attention to detail and the ability to manage shifting priorities
- Strong proficiency in Excel and comfort with productivity tools and AI
- Ability to operate independently, multitask effectively, and manage many parallel workstreams
- Warm, collaborative, and resourceful personality who thrives in a fast‑moving setting
Compensation/Benefits:
- Up to $150K base salary + discretionary annual bonus
- 100% employer‑paid medical and dental benefits
- PTO package
- Free daily lunch
- 401(k) with employer match
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)