Executive Assistant

Our client is seeking a highly organized and detail‑driven Executive Assistant to support the Recruiting function at a global investment firm. This role requires exceptional scheduling ability, strong judgment, and the capacity to manage high‑volume recruiting workflows while ensuring an exceptional candidate experience. Hours are 8:00am-6:00pm with flexibility as needed, and the schedule is hybrid with three days in office (Tuesday-Thursday) and remote Mondays and Fridays.

Key Responsibilities:

• Coordinate high‑volume interview scheduling across multiple time zones (intake calls, multi‑round interviews, panels, and debriefs)
• Support recruiting leadership with calendar management, internal and external meeting coordination, and travel arrangements
• Serve as the main point of contact for interview logistics, partnering with candidates, internal interviewers, and external search firms
• Prepare agendas, materials, and follow‑up documentation for recruiting meetings
• Maintain accurate recruiting records, data, and documentation with complete confidentiality
• Assist with onboarding logistics, training sessions, and internal HR‑related preparation
• Prepare and reconcile expenses for recruiting activities and internal travel
• Support special projects, confidential initiatives, and cross‑team recruiting needs

Qualifications:

• Bachelor's degree required
• 4-7+ years of Executive Assistant or Recruiting Coordinator experience in a high‑volume or fast‑paced environment
• Experience working in the executive search industry is highly preferred
• Proven experience scheduling complex interview processes across time zones
• Strong communication skills with the ability to work with senior stakeholders and candidates professionally
• Extremely organized and able to balance shifting priorities under pressure
• Discreet, reliable, and comfortable handling sensitive candidate and employee information
• Proficiency in Microsoft Office; familiarity with Workday Recruiter is a plus

Compensation/Benefits:

• Up to $120K base salary + paid overtime + discretionary bonus
• 100% employer‑paid medical, dental, and vision for employee + family
• Daily lunch stipend + Monthly transit benefit
• Generous PTO package
• Fertility benefits, mental‑health support, family programs, and wellness benefits
• Retirement plans

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)