Executive Assistant
Beacon Hill Staffing Group, LLC
New York, NY
JOB DETAILS
SALARY
$114,000–$115,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Biology, Calendar Management, Communication Skills, Compensation and Benefits, Continuous Improvement, Customer Relations, Detail Oriented, Establish Priorities, Executive Assistant Skills , Expense Reports, Expense Tracking, Financial Services, Fortune 500 Customers, Health Plan, Legal, Logistics, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Multitasking, Organizational Skills, Preferred Provider Organization (PPO), Presentation/Verbal Skills, Regulations, Willing to Travel, Writing Skills
LOCATION
New York, NY
POSTED
19 days ago
Our client is seeking a dynamic and highly organized Executive Assistant to support a fast‑paced Special Situations team within a global investment firm. This role requires exceptional attention to detail, strong communication skills, and the ability to manage shifting priorities in a high‑volume environment. The hours are 8:30am-5:30pm, with overtime paid after 40 hours, and the position is hybrid with three days onsite in Manhattan and two remote days.
Key Responsibilities:
- Manage complex calendars, coordinating high‑volume internal and external meetings across global time zones
- Arrange domestic, international, and private travel, including detailed itineraries and last‑minute changes
- Prepare expense reports and track business expenses in Workday
- Handle incoming calls, correspondence, and client interactions with professionalism
- Provide backup support within the broader EA team and partner on shared workflows
- Support team logistics including events, offsites, and liaising with portfolio companies and external partners
Qualifications:
- 5+ years of Executive Assistant experience, ideally within financial services or investment environments
- Strong organizational skills with the ability to multitask, prioritize, and thrive under pressure
- Excellent written and verbal communication skills with crisp executive presence
- Proactive, curious, team‑oriented, and comfortable collaborating with multiple personalities
- Proficiency with Microsoft Office (Excel, PowerPoint, Outlook); familiarity with financial terminology a plus
- Bachelor's degree preferred
Compensation/Benefits:
- Up to $115K base salary + overtime + discretionary bonus
- Annual profit‑sharing contribution
- Healthcare benefits with employer coverage; PPO and high‑deductible HSA plan options
- 401(k) program
- PTO package
- Remote weeks during Thanksgiving and Christmas-New Year period, extended long‑weekends for Memorial Day, July 4th, and Labor Day
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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