Executive Assistant
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$109,000–$110,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Biology, Brand Management, Calendar Management, Communication Skills, Compensation and Benefits, Consumer Branding, Continuous Improvement, Detail Oriented, Establish Priorities, Executive Assistant Skills , Follow Through, Fortune 500 Customers, Leadership, Legal, Meeting Minutes, Multitasking, Organizational Skills, Presentation/Verbal Skills, Regulations, Retail, Sports, Time Management, Willing to Travel, Writing Skills
LOCATION
New York, NY
POSTED
21 days ago
Our client, a brand management firm that acquires consumer brands across fashion, retail and sports, is seeking a confident, fast‑moving Executive Assistant to support the COO of a high‑growth consumer brand organization. This role requires exceptional organizational skills, strong judgment, and the ability to thrive in a high‑pace, client‑facing environment. The COO is extremely busy and values an EA who can partner closely with him, stay a step ahead, and help bring structure and efficiency to his day. Hours are 8:30am-5:30pm, and the role is fully onsite.
Key Responsibilities:
- Provide executive‑level support to the COO, including heavy calendar management, meeting prioritization, and real‑time schedule adjustments
- Coordinate extensive domestic and international travel, including flights, hotels, ground transport, visas, and detailed itineraries
- Manage communication flow including inbox triage, drafting correspondence, and handling follow‑up tasks
- Prepare documents, presentations, meeting materials, and content for internal and external discussions
- Support COO in meetings by tracking notes, action items, deadlines, and follow‑through
- Serve as a professional, client‑facing representative for the COO with internal teams and external partners
- Collaborate closely with the CEO's EA and cross‑functional partners for smooth operations
- Participate in firm culture, including weekly terrace happy hours and seasonal events
Qualifications:
- 5+ years of Executive Assistant experience supporting senior leadership; experience with a fast‑paced leader preferred
- Ability to remain calm under pressure and confident when interacting with senior executives and clients
- Strong communication skills with excellent professionalism and presentation
- Highly organized with advanced multi‑tasking ability and strong attention to detail
- Tech‑savvy with the ability to implement efficient systems and workflows
- Comfortable adapting to a fast‑paced, high‑energy environment with shifting priorities
- Degree highly preferred
Compensation/Benefits:
- Up to $110K base salary + discretionary bonus + equity
- Medical, dental, and vision benefits
- 401(k) with employer match
- PTO package
- Gym reimbursement through health insurance
- HSA‑eligible health plans with annual employer contribution
- Employee discounts on brands in the portfolio
- Summer Friday hours
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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