Executive Assistant

Our client is seeking a proactive and highly organized Executive Assistant in NYC to support a group of Global Industry Analysts within a fast‑paced investment environment. This role requires exceptional attention to detail, strong communication skills, and the ability to manage complex scheduling, travel, and operational workflows for a team. Hours are 8:00am-5:00pm with some flexibility, and the position follows a hybrid schedule with four days in office and one remote day each week.

Key Responsibilities:

• Manage complex calendars across multiple time zones, coordinating internal and external meetings, offsites, and investor‑related requests
• Arrange domestic and international travel including flights, accommodations, itineraries, and logistics
• Prepare and submit expenses accurately and in a timely manner
• Support meeting preparation including materials, documentation, logistics, and internal coordination
• Track and log meeting information, maintain CRM‑style systems, and generate reports as needed
• Conduct occasional research and prepare summaries or documents for team use
• Provide cross‑coverage to other assistants and support broader firm initiatives
• Assist with ad hoc projects, operational workflows, and team‑driven initiatives
• Serve as a warm, service‑oriented, highly responsive presence for a team accustomed to a fast pace

Qualifications:

• 5+ years of administrative support experience within asset management or financial services
• Strong communication and interpersonal skills with the ability to interface across seniority levels
• Highly organized with exceptional attention to detail, accuracy, and time management
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, OneNote) and willingness to learn new tools
• Experience with CRM systems is a strong plus
• Ability to prioritize in a deadline‑driven, high‑demand environment
• Positive attitude, professional demeanor, and strong service orientation
• Degree highly preferred
• Comfortable with shifting priorities and last‑minute changes

Compensation/Benefits:

• Up to $115K-$125K base salary + paid overtime + discretionary bonus + profit sharing
• Generous PTO package
• Medical with employer ‑funded HAS, dental, and vision plan with generous frame/contact allowance
• 401K
• Additional perks such as fertility benefits, tuition reimbursement, mental health support, commuter benefits, gym access/discounts, paid volunteer days, matching gifts, and additional lifestyle discounts!

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)