Executive Assistant
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$45–$45 Per Hour
JOB TYPE
Full-time, Employee
SKILLS
ADP, Accounting, Billing, Biology, Continuous Improvement, Customer Relationship Management (CRM), Document Management, Editing, Event Management, Executive Assistant Skills , Expense Reporting Software, Expense Reports, Finance, Fortune 500 Customers, Healthcare, Inventory Management, Legal, Logistics, Management of Information Systems/Technology (MIS), Meeting Minutes, Onboarding, Operations Management, Presentation/Verbal Skills, Real Estate, Regulations, Technical Support, Time Management, Vendor/Supplier Management, Work From Home
LOCATION
New York, NY
POSTED
14 days ago
Our client, a real estate-focused firm located in Manhattan is looking for a Long-Term Temporary Executive Assistant to join their team. This position will start as soon as possible with a one-month commitment and flex to extend. This will be in office 4 days with Friday work from home. Hours are of 9am-6pm with 1 hour of unpaid lunch. Compensation is up to $45/hr DOE.
Responsibilities:
- Manage the CEO's calendar and inbox with accuracy, foresight, and discretion
- Coordinate internal and external meetings across time zones and competing priorities
- Prepare briefing documents, capture detailed meeting notes, and track follow-up items to ensure timely execution
- Handle travel booking, logistics, and itineraries for business engagements for CEO and executive team
- Assist with presentation prep, document editing, and team communications
- Assist the CEO with select personal tasks (scheduling, travel, correspondence, healthcare invoices, personal appointments, events)
- Handle confidential information with the highest level of professionalism and discretion
- Oversee day-to-day office operations, vendor management, office supplies, and snacks, ensuring seamless experience for all employees
- Support finance and accounting workflows, including expense reporting and invoice tracking
- Coordinate firm-wide events, meetings, and team-building activities
- Liaise with IT, facilities, and external service providers as needed
- Manage IT inventory
- Assist with HR tasks (onboarding, offboarding, ADP requests)
- Help implement and improve internal systems and processes including CRM, document management systems, and expense reporting systems
Qualifications:
- 5+ years of expereince supporting an executive with Real Estate industry experience a plus
- Degree preferred
- Extremely responsive and able to work with a demanding personality
- Strong calendar, inbox, and travel management experience
- Ability to handle confidential information discreetly
- Experience coordinating events, operations, HR tasks, and IT support
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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