Executive Assistant
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$95,000–$100,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Biology, Brand Management, Calendar Management, Communication Skills, Compensation and Benefits, Conference Management, Consumer Branding, Continuous Improvement, Detail Oriented, Documentation, Establish Priorities, Executive Assistant Skills , Expense Reports, Finance, Fortune 500 Customers, Interpersonal Skills, Legal, Logistics, Microsoft Office, Office Management, Organizational Skills, Printing, Professional Services, Regulations, Retail, Sports, Spreadsheets, Travel Planning, Willing to Travel
LOCATION
New York, NY
POSTED
1 day ago
Our client, a brand management firm that acquires consumer brands across fashion, retail and sports, is seeking a professional, steady, and highly organized Executive Assistant to support the CFO and broader finance team in a dynamic, fast‑paced environment. This is an excellent opportunity for a rising EA with strong communication skills, attention to detail, and the ability to support leaders who travel frequently and manage international time zones. Hours are 8:30am-5:30pm, and the role is fully onsite five days per week.
Key Responsibilities:
- Provide administrative support to the CFO and a group of finance professionals, prioritizing CFO support
- Manage complex calendars, internal meetings, external calls, and multi‑time‑zone scheduling
- Support meeting logistics including preparing materials, gathering documentation, printing, and room setup
- Coordinate domestic and international travel with assistance from a travel agency; prepare itineraries and adjust plans proactively
- Process expense reports and assist with tracking corporate card activity
- Screen emails, manage inbox flow, and prioritize urgent requests
- Support conference room coordination, ordering lunches, and ensuring office and meeting spaces remain tidy and ready for visitors
- Liaise with building reception and internal staff for visitor access
- Assist with office operations alongside the Office Manager, including supplies, restocking, and ad hoc tasks
Qualifications:
- 2-3+ years of Executive Assistant or administrative experience, ideally in finance or professional services
- Strong communication and interpersonal skills with a professional, steady presence
- Highly organized with strong attention to detail and ability to manage competing priorities
- Confident, discreet, and able to read the room when interacting with senior executives
- Ability to work independently while being a strong partner to the Office Manager
- Proficiency in Microsoft Office; comfort with spreadsheets and basic Excel tasks
- Degree highly preferred
Compensation/Benefits:
- Up to $95K-$100K base salary + discretionary bonus + equity
- Medical, dental, and vision benefits with employer coverage
- 401(k) with employer match
- PTO package
- Gym reimbursement through health insurance
- HSA‑eligible plans with annual employer contribution
- Employee discounts across brand portfolio
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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