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Executive Assistant

Jobility

Nashville, TN

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JOB DETAILS
SALARY
$43,000–$47,999 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Communication Skills, Detail Oriented, Establish Priorities, Event Management, Executive Assistant Skills , High School Diploma, Insurance, Leadership, Logistics, Mail Processing, Materials Management, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Newsletter, Organizational Skills, People Management, Presentation/Verbal Skills, Problem Solving Skills, Publications, Reference Verification, Systems Administration/Management, Typing, Writing Skills
LOCATION
Nashville, TN
POSTED
28 days ago

Scouting America - Middle Tennessee Council

Position Title : Executive Assistant

Reports To

Scout Executive / Deputy Scout Executive

1. Job Summary

The Executive Assistant provides high-level administrative and secretarial support to the Scout Executive and Deputy Scout Executive. This position requires strong organizational skills, attention to detail, and the ability to anticipate needs while keeping operations running smoothly.

The ideal candidate is a self-starter with excellent judgment, professionalism, and common sense.

2. Essential Functions

  • Prepare and assemble materials for meetings and activities of the Leadership Team.
  • Handle routine correspondence, phone calls, voicemails, and emails; ghostwrite communications when requested.
  • Attend and record minutes for all Board and Executive Committee meetings.
  • Proof all materials for accuracy, spelling, and grammar, including organizational publications.
  • Maintain vehicle lease and insurance files.
  • Record and acknowledge all memorial gifts; prepare related communications for internal newsletters.
  • Support special committees and functions, including Silver Beaver Award coordination and trustee correspondence.
  • Prepare and manage confidential personnel materials such as letters of employment, evaluations, and terminations.
  • Coordinate logistics for executive meetings, luncheons, dinners, and travel.
  • Conduct reference checks and process candidate application files.
  • Maintain current rosters for executives, boards, and committees.
  • Manage central filing systems and handle mail sorting and distribution.

3. Skills & Qualifications

  • Minimum education: High School Diploma or GED
  • 20 years of administrative experience preferred
  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Excellent grammar, typing accuracy, and organizational skills
  • Strong written and verbal communication skills
  • Ability to maintain confidentiality and handle sensitive information
  • Detail-oriented with strong problem-solving ability
  • Self-starter with sound judgment and initiative
  • Professional appearance (no visible tattoos during work hours)

4. Schedule & Compensation

  • Schedule: Monday – Friday, 8:30 AM – 5:00 PM
  • Employment Type: Full-time
  • Salary Range: $43,000 – $48,000 annually (DOE)
  • Benefits: Full benefits package included

5. Additional Information

  • Physical demands are primarily sedentary.
  • Requires multitasking and prioritization under frequent interruptions.
  • May involve occasional event planning and coordination.

Location

Nashville, Tennessee 37215

About the Company

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Jobility