Executive Assistant
Quality Staffing
Nashville, TN
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JOB DETAILS
SALARY
LOCATION
Nashville, TN
POSTED
13 days ago
Quality Staffing, Inc., also doing business as Goddard Mason Executive Search, a leading full-service employment agency matching qualified talent with some of the area's top companies, is looking for an experienced Administrative Services Assistant/Executive Assistant to work through our agency as a contract employee with the Tennessee Department of General Services (TN DGS) located in Nashville, TN. This is an on-site position working from8:00 am to 4:30 pm Monday through Friday for a total of 37.5 hours per week. The pay rate for this position is $32.00 per hour.
Executive Assistant Job Overview:
The Tennessee Department of General Services is seeking an Executive Assistant to the Commissioner. This role will provide high-level administrative and operational support to the Commissioner, ensuring efficient coordination of executive functions, departmental communication, and organizational initiatives and will serve as a key liaison between leadership, employees, and external stakeholders.
Executive Assistant Key Job Responsibilities will include:
- Managing and prioritizing the Commissioner's calendar, scheduling meetings, appointments, and events to ensure effective time management.
- Overseeing and responding to email correspondence on behalf of the Commissioner, exercising discretion.
- Preparing meeting agendas, briefing materials, and detailed notes; tracking follow-up items to ensure timely completion.
- Coordinating and planning department-wide events including logistics, communications, and execution.
- Reviewing and approving employee time and leave requests in accordance with state policies.
- Maintaining organized records and ensuring confidentiality of sensitive information.
Education, Systems, Core Competencies & Qualifications Required for Executive Assistant position:
- Graduation from an accredited college or university with a bachelor's degree.
- A minimum of three (3) years of administrative experience.
- Edison (State of Tennessee system) experience.
- Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) experience.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- High level of professionalism and discretion.
- Ability to manage multiple priorities in a fast-paced environment.
- Attention to detail and problem-solving skills.
Benefits Include:
- Weekly Pay/Comparable Wages
- Major Medical Insurance
- Indemnity Medical, Dental and Vision Insurance
- Term Life Insurance and Short-Term Disability
Interested? Here is how to apply:
- Click on 'Apply Now' and complete the process.
- This job closes on 4/1/26 (or when the position is filled) and will no longer accept resumes after this date.
Quality Staffing, Inc. and our subsidiaries are equal opportunity employers and consider all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.
About the Company
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