Executive Assistant

Job Title: Executive Assistant

Job Location: Morristown, NJ 07960

Job Duration: 3 months of contact (possibility of extension)

Shift : 8AM - 4PM EST

Pay Range: 25 - $28/Hour on W2

Position Summary:

The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President & Chief Executive Officer (“the Office”). The Executive Assistant will work within an environment that is mission-focused, results-driven, and community-oriented. The ideal individual will have the ability to exercise good judgment, critical thinking skills, and discretion in a variety of unpredictable situations.

Additional required assets are superior written and verbal communication, impeccable organizational skills, and the ability to maintain composure and balance while juggling multiple priorities. The Executive Assistant will work collaboratively and independently on projects, from conception to completion.

Responsibilities:

· Completes broad administrative tasks for the Office at the direction of the Chief of Staff, including:

· managing an active, ever-changing calendar of appointments.

· completing expense reports.

· drafting, appropriately distributing, and maintaining records of confidential correspondence and documentation.

· arranging detailed national and international travel including creation of itineraries.

· coordinating meetings and internal/external events; and

· interactions involving community and partner outreach and events.

· Coordinates projects with a focus on execution and stakeholder sensitivity.

· Prepares PowerPoint presentations, Excel spreadsheets and reports, minutes and agendas for Board and Board Committee Meetings, as well as ad hoc projects for the Office, some of which have organizational impact.

· Collaborates and processes regulatory state and national requirements as needed.

· conducts research, collects and analyzes data, prepares briefings.

· Research, prioritizes, and follows up on incoming issues and concerns addressed to the Office, including those of a sensitive or confidential nature.

· Acts as a bridge for seamless communication between the Office and internal departments, demonstrating leadership and discretion to maintain credibility, trust, and support with system, community, and foundation Boards.

· Works closely and effectively with Chief of Staff to keep the Office well informed of upcoming commitments and responsibilities, following up appropriately.

· Acts as a barometer, having a sense for issues taking place in the workplace. Keeps the Office informed and recommends solutions that reflect critical thinking and collaboration.

· Handles matter expeditiously, proactively, and thoughtfully, following through on projects to successful completion, often with deadline pressures; and

· Follows up on contacts made by the Office and supports cultivation of ongoing relationships.