Executive Assistant
Jobot
Los Angeles, CA
JOB DETAILS
SALARY
$85,000–$105,000 Per Year
SKILLS
Administrative Skills, Analysis Skills, Bookkeeping, Calendar Management, Communication Skills, Customer Relations, Database Technology, Detail Oriented, Establish Priorities, Event Management, Executive Assistant Skills , Expense Reports, Health Insurance, Healthcare, Leadership, Legal, Logistics, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Nonprofit, Order Supplies, Organizational Skills, Plan Meetings, Presentation Software, Presentation/Verbal Skills, Problem Solving Skills, Record Keeping, Records Management, Reporting Skills, Spreadsheets, Telephone Skills, Time Management, Travel Planning, Videoconferencing, Word Processing, Writing Skills
LOCATION
Los Angeles, CA
POSTED
3 days ago
This Jobot Job is hosted by: Jade Greenlee
Are you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume.
Salary: $85,000 - $105,000 per year
A bit about us:
We are a large Non-Profit based out of Los Angeles.
Why join us?
- Retirement
- Health Insurance
- Room for Growth
- Team Environment
Job Details
Job Details:
Our healthcare organization is seeking a highly organized, detail-oriented, and proactive Permanent Executive Assistant to support our senior leadership team. The ideal candidate will have a minimum of 5 years of experience in a similar role and a strong background in the healthcare industry. The Executive Assistant will be responsible for managing calendars, organizing files, scheduling appointments, coordinating conference calls, and arranging travel. This role requires a high level of discretion, as the Executive Assistant will frequently handle confidential information. The successful candidate will be a self-starter who thrives in a fast-paced environment and is able to manage multiple tasks simultaneously.
Responsibilities:
1. Manage and maintain executives' schedules, appointments, and travel arrangements.
2. Arrange and coordinate meetings and events, including setting up conference calls and video conferences.
3. Record, transcribe, and distribute meeting agendas and minutes.
4. Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
5. File and retrieve corporate documents, records, and reports.
6. Open, sort, and distribute incoming correspondence, including email and faxes.
7. Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
8. Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
9. Liaise with internal staff at all levels and interact with external clients and vendors.
Qualifications:
1. Minimum of 5 years of experience as an Executive Assistant or similar role.
2. Previous experience in the healthcare industry is highly desirable.
3. Exceptional organizational skills and attention to detail.
4. Proven ability to handle confidential information with discretion.
5. Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook.
6. Excellent calendar management skills, including the coordination of complex executive meetings.
7. Experience coordinating travel logistics, itinerary planning, and expense reporting.
8. Strong written and verbal communication skills.
9. Ability to prioritize tasks and to delegate them when appropriate.
10. Ability to meet deadlines in a fast-paced quickly changing environment.
11. A proactive approach to problem-solving with strong decision-making skills.
12. Professional level verbal and written communications skills.
Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
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About the Company
J
Jobot
Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.
Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection. As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).
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COMPANY SIZE
100 to 499 employeesINDUSTRY
Staffing/Employment Agencies
FOUNDED
2018
WEBSITE
http://www.jobot.com