Executive Assistant (Litigation & Employment)

As our firm continues to grow and expand, we are looking for exceptional team members who want to be part of our success.

The Executive Assistant we need is proactive and lives to optimize the effectiveness of a high-powered team. If you are detail-driven and eager to be deeply integrated into the day-to-day operations of a thriving legal practice, then you've come to the right place. We are hiring an experienced Executive Assistant to support three partners in our Litigation and Employment practices. We're not a traditional law firm — we're a fast-growing, collaborative team that loves solving complex problems and helping clients achieve big results. If you want to be part of a team like that, then you should consider joining us.

Why You'll Love Working Here

• High-achieving team that values collaboration, growth, and enjoying the work
• While this position would be considered primarily in-person role based in our office, the possibility of  hybrid/remote working is available depending on the partners' needs and your experience and performance

COMPENSATION & BENEFITS

• Pay Range - $38.45 - $43.25 / hour (depending on experience)
• Quarterly Bonus Potential - from 8% to 10% of total realized revenue with no billable hour requirements. Bonuses are tied to clear objective metrics, offering substantial earning potential for high performers.
• Medical Insurance (Employer pays 100% employee only)
• Dental Insurance (Employer pays 50% employee only)
• Vision Insurance (Employer pays 50% employee only)
• Life Insurance (Employer pays 100% employee only)
• Short-term Disability Insurance (Employer pays 100% employee only)
• Long-term Disability Insurance (Employer pays 100% employee only)
• 401(k) plan - with Employer matching up to 3.5%
• Paid Time Off
• Holiday pay (9 days / year)
• Notary training & renewal
• Hybrid / Remote eligible
• Voluntary Critical Illness, Accident, Life, and Hospital Indemnity options.

All candidates are asked to complete the Culture Index Assessment below (5–10 minutes):

https://go.cultureindex.com/p/awn2Z5rlvLZi08u

What You'll Do

Responsibilities will include a combination of:

• The primary function of the Executive Assistant will be to help the three Litigation and Employment Partners to focus on their practices, business development, and management/mentorship
• Own complex calendaring, scheduling, coordination, travel arrangements, and rescheduling across a high-volume legal practice
• Prepare, refine, and support presentations, PowerPoints, and client-facing materials
• Provide high-level administrative support to three partners in busy Litigation & Employment practices
• Field and screen new client phone calls to assess potential fit and route appropriately
• Draft, edit, and prepare correspondence, presentations, and internal documents
• Coordinate communications between attorneys, clients, and third parties
• Handle confidential information with discretion and professionalism
• Support billing, time entry, expense reporting, and partner administrative needs
• Prepare materials for client meetings and internal strategy discussions
• Anticipate partner needs and proactively remove administrative bottlenecks
• Assist in onboarding tasks, team coordination, and occasional office-management support

What We're Looking For

• At least 4 years of Executive Assistant experience supporting senior leaders, partners, or executives (law firm strongly preferred)
• Experience supporting litigation or employment law professionals is a major plus
• Exceptional organization, attention to detail, and follow-through
• Strong communication skills and confidence interacting with clients, legal teams, and external parties
• Ability to manage multiple deadlines and competing priorities in a fast-paced environment
• High level of discretion, professionalism, and judgment
• Proficiency in Microsoft Office, document management systems, and legal calendaring
• Bachelor's or Associate's degree or relevant administrative/executive support certification or experience preferred

Want to Stand Out?

Let us know if you have experience with:

• Supporting multiple partners or senior executives simultaneously
• Screening new client calls and supporting intake processes
• Litigation or employment practice support
• Complex calendaring and deadline management
• High-volume administrative or legal operations
• Coordinating with courts, clients, or opposing counsel

Several aspects of the role will especially value candidates who are proactive, systems-oriented, and comfortable supporting high-demand practices.