Executive Assistant

• Executive Support & Administration

  • Calendar Management: Proactively manage the Director’s schedule, including the coordination of all internal and external appointments.

  • Meeting Coordination: Attend high-level meetings and Board of Supervisors briefings; capture comprehensive minutes and track action items.

  • Document Control: Manage the flow of correspondence; ensure the Director receives and signs off on vital memos, approvals, and legal documents in a timely manner.

  • Liaison Services: Act as a primary point of contact for County leadership, vendors, and citizens, providing professional customer service and directing inquiries to appropriate staff.

  Strategic Analysis & Project Support

  • Special Projects: Support Department programs by providing administrative oversight for special events and functions.

  • Team Collaboration: Participate as a core team member on high-priority projects initiated by the County Administrator’s office.

  Communication & Reporting

  • Information Flow: Ensure timely and accurate information sharing between the Director, County Administrator, and Division leadership.

  • Reporting: Prepare briefings and summaries based on research to assist in decision-making processes.

  • Additional administrative tasks and duties as assigned.

• • Education: High School diploma or equivalent required (Associate’s or Bachelor’s degree preferred).

  • Experience: Minimum of 8 -10 of related clerical or administrative experience, specifically supporting executive-level leadership.

  • Technical Skills: Advanced proficiency in computer automated systems and standard office applications (e.g., Microsoft 365, scheduling software). Will be assessed.

  • Equivalency: An equivalent combination of education and high-level experience will be considered.

  • Discretion: Ability to handle confidential information with the utmost integrity.

  • Communication: Exceptional written and verbal communication skills for minute-taking and public interaction.

  • Analytical Thinking: Strong ability to synthesize complex data into actionable reports.

  • Adaptability: Flexibility to perform "other essential job functions" as needed by the specific department assignment.

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This job is In-Person.

We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.

Download the Sparks Group mobile app from Apple App Store or Google Play.

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Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.