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Executive Assistant

Burnett Specialists

Katy, TX

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JOB DETAILS
LOCATION
Katy, TX
POSTED
15 days ago
The Executive Assistant provides high-level administrative support to C-Suite leadership and plays a key role in ensuring the smooth day-to-day operation of executive activities. This role requires exceptional organization, discretion, and the ability to manage competing priorities in a fast-paced environment.

The Executive Assistant partners closely with executive leadership to provide comprehensive administrative and operational support, including managing complex schedules, coordinating meetings and travel, supporting special projects, and assisting with broader administrative needs across the leadership team. Occasional support with personal logistics during executive travel or peak workload periods may be required.

Essential Duties and Responsibilities
  • Manage and prioritize complex executive calendars, meetings, and appointments (in-person, virtual, and phone), ensuring alignment with high-priority initiatives.
  • Ensure executives are prepared, organized, and punctual for all engagements.
  • Maintain strict confidentiality while managing access to executives and facilitating professional interactions with internal and external stakeholders.
  • Schedule and coordinate meetings involving multiple stakeholders while optimizing executive time.
  • Take notes during leadership meetings, distribute meeting minutes, and track action items to ensure timely completion.
  • Manage communications related to meetings, scheduling, and follow-up to ensure alignment and accountability.
  • Coordinate and manage all aspects of executive travel, including flights, accommodations, transportation, and related documentation for both domestic and international travel.
  • Work with Accounts Payable to process travel expenses and reimbursements through the company’s expense management system.
  • Organize and maintain electronic and physical filing systems to ensure efficient document management and accessibility.
  • Provide administrative support on special projects, research assignments, leadership initiatives, and company meetings or events.
  • Assist with planning and coordinating internal meetings, leadership sessions, and team functions, as well as supporting external meetings or events involving clients or partners.
  • Manage meeting logistics including conference room scheduling, materials preparation, and technology setup.
  • Oversee office supply inventory and maintain relationships with vendors as needed.
  • Provide cross-functional administrative support to other leaders and departments when necessary.
  • Develop and maintain organizational systems and processes that enhance the efficiency and effectiveness of executive and leadership operations.

Qualifications
  • Minimum 5+ years of experience supporting senior executives, preferably in a mid-sized or fast-paced organization.
  • Demonstrated flexibility and adaptability in a dynamic work environment.
  • Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and OneNote.
  • Ability and willingness to quickly learn new software programs and systems.


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About the Company

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Burnett Specialists