Executive Assistant III
AmeriHealth Caritas
Newtown Square, PA
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JOB DETAILS
LOCATION
Newtown Square, PA
POSTED
9 days ago
Reporting to the Senior Vice President, Human Resources, the Executive Assistant III (HR) provides high‑level administrative and operational support to the HR Leadership Team (VPs and above). Responsibilities include delivering critical support through complex calendar management, administrative coordination, research, analysis, writing, information coordination, distribution of correspondence, and relationship management. The Executive Assistant III proactively anticipates needs, exercises sound judgment, and manages competing priorities with discretion and confidence in a fast‑paced, highly confidential environment.
The individual must consistently model a professional demeanor and demonstrate exceptional organization, self‑motivation, and attention to detail. Strong interpersonal skills and clear, effective communication are essential, as this role regularly interfaces with senior leaders, cross‑functional partners, and internal and external stakeholders on behalf of the HR Leadership Team.
Work Arrangement:
+ Hybrid- Associate must be in the office at least three (3) days per week, including core days of Tuesdays and Wednesdays
Executive Administrative Support:
+ Provides comprehensive administrative support to the SVP, Human Resources and HR Vice Presidents, including proactive management of complex calendars and coordination of associated logistics.
+ Coordinates travel arrangements, including itineraries, accommodations, and related logistics.
+ Manages executive expense reporting and reconciliation in accordance with company policies, ensuring accuracy and timeliness.
+ Assists with the coordination and logistics of executive meetings, leadership forums, and HR sponsored events.
+ Handles highly sensitive and confidential information with discretion and professionalism, including executive leadership materials, Board materials, workforce actions, executive compensation, and confidential executive hires.
+ Develops an understanding of HR leadership priorities to anticipate needs, proactively address issues, and resolve routine challenges independently.
+ Updates and maintains data on behalf of the SVP, Human Resources through HRIS workflows (via proxy), ensuring data accuracy and compliance.
+ Serves as a point of contact and liaison with internal and external stakeholders, including executive leaders, Board members, and their support teams, on behalf of HR leadership.
Planning & Logistics:
+ Leads planning and logistical support for HRLT–sponsored events and engagements, including executive speaking engagements, leadership offsites, HR forums, and enterprise sponsored events.
+ Coordinates department wide and cross functional initiatives in partnership with HR leaders, ensuring timelines, logistics, dependencies, and follow through are effectively managed.
+ Oversees end to end logistics for executive and guest visits, including badging, workspace and hoteling arrangements, Wi Fi access, and on site support.
+ Coordinates meeting technology and digital engagement tools, including virtual and hybrid meeting setup.
+ Partners with Facilities, IT, and external vendors to support space planning and facility coordination for meetings, events, and leadership convenings.
+ Anticipates logistical risks and proactively resolves issues to ensure high quality execution of executive meetings and events
Education & Experience:
+ Bachelor’s Degree or equivalent work experience.
+ 5+ years of experience as an Executive Assistant or Executive Coordinator with at least 3 years of experience supporting executive level leaders.
+ Advanced proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint is required.
+ Prior experience developing presentations for executive-level audiences a plus.
+ Proficient skills and experience with SharePoint.
+ Ability to identify problems, collect and analyze information and recommend solutions.
+ Ability to plan, organize, and handle multiple tasks independently.
Our Comprehensive Benefits Package
Flexible work solutions including remote options, hybrid work schedules, Competitive pay, Paid time off including holidays and volunteer events, Health insurance coverage for you and your dependents on Day 1, 401(k) Tuition reimbursement and more.
Your career starts now. We are looking for the next generation of health care leaders.
At AmeriHealth Caritas, we are passionate about helping people get care, stay well and build healthy communities. As one of the nation's leaders in health care solutions, we offer our associates the opportunity to impact the lives of millions of people through our national footprint of products, services and award-winning programs. AmeriHealth Caritas is seeking talented, passionate individuals to join our team. Together we can build healthier communities. If you want to make a difference, we would like to connect with you.
Headquartered in Newtown Square, AmeriHealth Caritas is a mission-driven organization with more than 30 years of experience. We deliver comprehensive, outcomes-driven care to those who need it most. We offer integrated managed care products, pharmaceutical benefit management and specialty pharmacy services, behavioral health services, and other administrative services.
Discover more about us at www.amerihealthcaritas.com.
As a company, we support internal diversity through:
Recruiting. We are an equal opportunity employer. We do not discriminate on the basis of age, race, ethnicity, gender, religion, sexual orientation, or disability. Our inclusive, equitable approach to recruiting and hiring reinforces our commitment to DEI.
About the Company
A
AmeriHealth Caritas
Leaders in health care solutions for those most in need
AmeriHealth Caritas is the nation's leader in providing comprehensive health care solutions for those in most need and the chronically ill. We impact the lives of more than 5.7 million members nationwide. With more than 30 years of experience managing care for individuals and families in publicly-funded programs, we have become known for developing innovative solutions that help improve health outcomes while reducing costs.
Our mission, our goal
Our mission is to help people get care, stay well and build healthy communities. Our goal is to provide responsible managed care solutions, including Medicaid, Medicare, and CHIP - plus behavioral health, pharmacy benefits management and third-party management and administrative services.
COMPANY SIZE
5,000 to 9,999 employeesINDUSTRY
Healthcare Services
FOUNDED
1985
WEBSITE
http://www.amerihealthcaritas.com