Executive Assistant

With over 19 years of experience and hundreds of million-dollar projects completed, Hays Electrical Services provides excellent service to customers in hospitality, commercial, and solar industry. Hays Electrical Services approaches each project with a cooperative mindset, working with business owners, contractors, and subcontractors towards the common goal – successful project delivery.

Position Overview

This is not a traditional Executive Assistant role.

We are hiring a force multiplier—a highly organized, execution-focused operator who will partner directly with the COO to drive priorities, increase accountability, and accelerate business outcomes.

This individual will serve as the connective tissue across the organization—ensuring alignment, visibility, and follow-through on critical initiatives. If you thrive in fast-paced environments, communicate with precision, and take ownership of outcomes, this role is for you.

Key Responsibilities

Email & Communication Management

• Own and manage the COO’s inbox with zero drop-off in responsiveness
• Prioritize, triage, and ensure timely follow-up on all communications
• Draft and send communications in the COO’s voice—clear, concise, and direct
• Maintain organization, visibility, and continuity across conversations

Execution & Follow-Up

• Track all action items from meetings, initiatives, and leadership discussions
• Assign ownership and establish clear deadlines
• Drive completion through consistent, proactive follow-up

Calendar & Priority Management

• Own and optimize the COO’s calendar to align with strategic priorities
• Protect focus time and eliminate unnecessary distractions
• Ensure time is allocated to highest-impact activities

Meeting Management

• Build agendas and prepare briefing materials
• Capture key decisions and action items in real time
• Ensure immediate post-meeting follow-up and accountability

Operational Visibility

• Maintain trackers for key priorities, initiatives, and critical issues
• Provide real-time updates on progress, risks, and blockers
• Create clarity and transparency across the organization

Project Coordination

• Support execution of high-priority company initiatives
• Coordinate cross-functionally to ensure alignment and progress

Travel & Logistics

• Manage travel planning and logistics with precision and efficiency

What We’re Looking For

• Exceptionally organized with strong attention to detail
• Clear, confident communicator—written and verbal
• High sense of urgency and ownership
• Comfortable operating with and influencing senior leadership
• Proactive, accountable, and solutions-oriented
• Thrives in fast-paced, high-expectation environments

What Success Looks Like

• No dropped follow-ups or missed details
• Meetings consistently lead to execution and outcomes
• Priorities are clear, visible, and advancing
• Communication is timely, direct, and effective
• The COO—and the business—moves faster and more efficiently

Bottom Line

This is not an assistant role.

This is a high-impact operator role designed to increase execution velocity across the company by enabling the COO to operate at full capacity.

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